Onboarding Specialist

MedStar Health; Maryland; On-site; USD 33,000 - 58,000; Full time

Job summary

MedStar Health is seeking an Onboarding Specialist to shape the new hire experience from offer to Day 1. You will manage the onboarding lifecycle, coordinate pre-employment checks, and serve as the primary contact for new hires and managers, ensuring accurate HRIS records and a smooth start.

You will collaborate with HR, Talent Acquisition, Occupational Health, and leadership while supporting reporting and continuous onboarding improvements to drive a positive onboarding journey.

Qualifications

• Associate's degree or equivalent combination of education and experience.
• 1+ years of recent experience in a high-volume scheduling administrative position or similar HR onboarding.

Responsibilities

• Manage onboarding lifecycle from offer acceptance through Day 1 readiness.
• Coordinate and track pre-employment requirements (I-9, background checks, health screenings, licensure).
• Serve as primary contact for new hires, hiring managers, and internal teams.
• Ensure timely completion of onboarding documents and HRIS records.
• Monitor onboarding progress and resolve barriers for a smooth start.
• Collaborate with HR, Talent Acquisition, Occupational Health and leadership.
• Support reporting, process improvements, and onboarding best practices.

Skills

Critical thinking

Problem-solving

Time management

Organizational skills

Communication

Interpersonal skills

Customer service

Multi-tasking

HR knowledge

MS Office

Education

Associate's degree

Tools

MS Office

Outlook

Word

Excel

Job description

About the Job

Summary of Position:

At MedStar Health, our people are the heart of everything we do—and every great journey starts with a seamless first day. As an Onboarding Specialist, you’ll play a critical role in shaping the new hire experience, ensuring every associate feels welcomed, prepared, and set up for success from the moment they accept their offer through Day 1 orientation.

If you thrive in a fast-paced, people-centered environment and enjoy balancing details with meaningful human interaction, this is an opportunity to make a direct impact across our organization.

Primary Duties and Responsibilities

• Managing the full onboarding lifecycle from offer acceptance through Day 1 readiness
• Coordinating and tracking all pre-employment requirements (I-9, background checks, health screenings, licensure, and more)
• Serving as a primary point of contact for new hires, hiring managers, and internal teams
• Ensuring timely and accurate completion of onboarding documentation and HRIS records
• Monitoring onboarding progress and proactively resolving barriers to ensure a smooth start
• Collaborating with cross-functional partners including HR, Talent Acquisition, Occupational Health, and leadership
• Supporting reporting, process improvements, and onboarding best practices

Minimal Qualifications

• Associate's degree or (equivalent combination of relevant experience and education) is required.
• 1+ years of recent experience in a high-volume scheduling administrative position or similar human resources experience, required.

Knowledge Skills and Abilities

• Critical thinking problem-solving time management organizational skills accountability/ownership and effective communication skills.
• Ability to adhere to detail accuracy and thoroughness.
• Strong interpersonal and customer service skills for effective communication with new hires/transferring associates.
• Ability to effectively multi-task and work under strict deadlines.
• Knowledgeable of HR and payroll processes helpful.
• Proficient in MS Office applications including Outlook Word and Excel.

This position has a hiring range of USD $23.65 - USD $42.03 /Hr.