Onboarding Specialist

Allied Universal; Los Angeles (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Join a leading global security company as a Security Onboarding Specialist, where you'll play a crucial role in welcoming new hires and setting the tone for their journey. In this dynamic position, you will prepare for New Employee Orientation, manage essential onboarding documents, and ensure a smooth introduction to the organization. With excellent benefits and growth opportunities, this role offers a chance to make a positive impact in a collaborative environment. If you're passionate about supporting new employees and thrive in a fast-paced setting, this is the perfect opportunity for you!

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Paid Holidays

Sick Days

Personal Days

Vacation Time

Qualifications

• Experience in a professional administrative environment.
• Proficient in Microsoft Office applications.

Responsibilities

• Prepare and proctor New Employee Orientation (NEO).
• Manage onboarding documents and ensure compliance.

Skills

Administrative Skills

Multi-tasking

Stress Management

Microsoft Office Proficiency

Education

High School Diploma

College Degree in Business or HR

Tools

iCIMS

WinTeam

DOMO

Job description

Overview

Allied Universal, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve. We offer comprehensive benefits for most full-time positions, including medical, dental, and vision coverage, life insurance, a retirement plan, employee assistance programs, company discounts, perks, and more.

Job Description

Hiring for a Security Onboarding Specialist

Join the world’s leading global security company!

• Payrate is $19.23 per hour
• Location: Downtown Los Angeles, California
• Excellent benefits and career growth opportunities

Allied Universal is hiring a Onboarding Specialist. The Onboarding Specialist will be the primary proctor of the New Employee Orientation (NEO), the first introduction to the new hire at Allied Universal. The role is designed to set the tone for the security professional experience. It is also the first phase of the Security Professional Onboarding and Development program

RESPONSIBILITIES:

• Prepare for New Employee Orientation (NEO) daily; ensure classroom has the necessary tools (welcome packets, drug test kits, Chromebooks, headphones, pay cards, etc.) required to complete orientation
• Proctor NEO; review welcome kit, verify Form I-9 documents, administer drug tests
• Initiate onboarding documents via Applicant Tracking System (ATS) (e.g., iCIMS)
• Complete employer section of Form I-9 documents
• Update iCIMS – ensure all required iForms are complete
• Advance new hire in WinTeam (WT)
• Update required fields in WT
• Enter compliance codes
• Enter direct deposit
• Ensure orientation is completed by new hire (3 lessons and final exam)
• Enter rehires into WT; update employee information in WT

QUALIFICATIONS:

• High School diploma or equivalent
• Prior work experience in a professional administrative environment
• Able to focus and multi-task in a busy environment
• Ability to successfully handle stressful situations in a calm and professional manner
• Effective management skills; able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
• Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
• Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

PREFERRED QUALIFICATIONS:

• College degree in business, human resources, or related field of study
• Human resources and/or recruiting experience
• Experience using iCIMS or other Applicant Tracking System
• Experience using WinTeam or other Human Resources Information System
• Experience using DOMO or other business intelligence tool

BENEFITS:

• Medical, dental, vision, basic life, AD&D, and disability insurance
• Enrollment in our company’s 401(k)plan, subject to eligibility requirements
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Closing

Allied Universal is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have any questions regarding Equal Employment Opportunity, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.

Requisition ID

2025-1377639