Onboarding Specialist

Chimes International Limited; Baltimore (MD); Hybrid; USD 34,000 - 37,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Tuition Reimbursement

Flexible Spending Accounts

Life Insurance

Paid Time Off

Retirement 403(b)

Job summary

Chimes International Limited is seeking a detail‑oriented Onboarding Coordinator to manage pre‑hire and onboarding activities. This role ensures timely collection of background checks, drug screens, driving records, fingerprinting, and TB testing, while coordinating orientation logistics.

The ideal candidate will have 1–3 years in HR onboarding, strong communication, and experience with HRIS systems. The position supports in-office work Monday–Thursday with some remote Fridays, and offers a

Qualifications

• 1–3 years in HR onboarding or employee relations.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication.

Responsibilities

• Oversee end-to-end pre-hire and onboarding processes.
• Obtain background checks, drug screens, and other verifications.
• Send onboarding links and coordinate new hire orientation.
• Coordinate IT and facilities access for new hires.
• Serve as primary point of contact for new hires.

Skills

HR onboarding

Documentation

Communication

Interpersonal skills

Confidentiality

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

UKG/UltiPro

Job description

Join Chimes - and go further to help others go far! Chimes is a not-for-profit organization that assists people with intellectual and behavioral challenges to achieve their fullest potential.

Our vast array of services - educational, employment, vocational, residential, habilitative and behavioral health - are delivered through a network of national and international affiliates. This allows us to take a comprehensive, holistic approach to improving the lives of every person we serve - those who receive and those who reap the benefits of our innovative, responsive solutions.

Hourly Pay Rate: $25.00 - $27.00 (commensurate with experience)

Work Schedule: Monday through Thursday in the office; Fridays work remotely

Key Responsibilities:

• Oversee and manage the end-to-end pre-hire and onboarding processes for all prospective new hires.
• Work with the prospective new hire to secure successful pre-hire documents/results, including: background checks, drug screens, driving record reviews, fingerprinting, TB testing, physicals, and any required state/federal registry checks.
• Send prospective new hires online links to initiate all onboarding documentation needed prior to start.
• Schedule cleared new hires to attend New Employee Orientation.
• Coordinate with IT and Facilities to secure access and office/cube selection for new hires.
• Serve as the primary point of contact for new hires, addressing any questions or concerns.
• Collaborate with hiring managers to ensure smooth integration of new employees into their teams.
• Maintain and update onboarding materials, checklists, and resources.
• Track onboarding progress and collect feedback to continuously improve the process.
• Ensure compliance with company policies and legal requirements during the onboarding process.
• Provide documentation to defend company against audit or citation by state/local authorities.
• Assist with additional HR projects and initiatives as needed.

REQUIREMENTS:

EDUCATION:

High School Diploma or GED/Equivalent required. A Bachelor's Degree in Business Administration, Human Resources, or similar discipline is preferred.

EXPERIENCE

• 1-3 years of experience in Human Resources, new hire onboarding, or employee relations experience roles.
• Strong organizational skills with the ability to multitask and meet deadlines.
• Excellent verbal and written communication skills.
• Proficiency in HRIS and onboarding software (UKG/Ultipro or similar experience is ideal).
• High level of professionalism and confidentiality.
• Ability to work collaboratively with cross-functional teams.

NOTE: At the discretion of the Vice President of Human Resources, additional related experience and/or education may be substituted in lieu of the requirements specified under Education and Experience.

What's in it for you?

Total Rewards (For Full-Time Employees =>30 hours/week):

• Competitive Pay
• Medical, Dental, and Vision Insurance
• Tuition Reimbursement options
• Flexible Spending Accounts (Health, Dependent, and Transportation)
• Life Insurance
• Disability Insurance
• Paid Time Off
• 403(b) with Employer Match
• Employee Recognition Programs
• Employee Referral Bonus opportunities
• Discounts through "Tickets at Work"
• Discounts on Verizon mobile service
• And More!

Want to learn more?

To learn more about Chimes, and how you can achieve personal and professional growth within a purpose-driven organization, visit us at: https://chimes.org/Careers.cmd410#