Human Resources Onboarding Specialist (Temporary)

Alignment Health; Orange (CA); On-site; USD 45,000 - 67,000; Full time

Job summary

Alignment Health is seeking an Onboarding Specialist to support new hire processes from pre-employment through orientation. You will review tickets, coordinate background checks, and ensure timely, compliant onboarding with Workday as the core system.

In this role, you will act as the main point of contact for candidates, communicate status, and collaborate with HR and cross-functional teams to deliver a smooth onboarding experience while handling sensitive information with discretion.

Qualifications

• 3–5 years in onboarding, HR operations, shared services, or specialist-level HR roles.
• Experience with HRIS platforms (prefer Workday) and ticketing systems.
• Strong communication, organization, and follow-up skills; ability to coordinate multiple onboarding activities.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Review, validate, and approve new hire IT tickets and onboarding requests to support timely system provisioning and service-level expectations.
• Initiate and monitor background checks for new hires, contingent workers, and temporary staff, including follow-up on pending documentation, discrepancies, and escalations.
• Coordinate onboarding documentation, approvals, tickets, and related tasks to ensure completion that is accurate, compliant, and on time.
• Serve as the primary point of contact for candidates throughout the pre-employment and onboarding process, providing guidance on requirements, first-day expectations, Workday tasks, benefits timing, system access, and orientation schedules.
• Communicate onboarding status, next steps, and welcome information to candidates and stakeholders, while monitoring task completion, resolving issues, and escalating urgent matters as needed.
• Conduct I-9 employment eligibility verification for new hires, review supporting documentation in compliance with federal regulations, and partner with HR and compliance teams to address audit requests or discrepancies.
• Maintain confidentiality and secure handling of employee records and sensitive information throughout the onboarding process.
• Coordinate and support executive and senior-level onboarding by arranging meetings, orientation sessions, leadership introductions, and tailored itineraries in partnership with cross-functional stakeholders.

Skills

Communication skills

Organization

Follow-up skills

Attention to detail

Education

High school diploma or equivalent

Associate or Bachelor's degree in HR/related field

Tools

Workday HRIS

Ticketing systems

Job description

Alignment Health is breaking the mold in conventional health care, committed to serving seniors and those who need it most: the chronically ill and frail. It takes an entire team of passionate and caring people, united in our mission to put the senior first. We have built a team of talented and experienced people who are passionate about transforming the lives of the seniors we serve. In this fast-growing company, you will find ample room for growth and innovation alongside the Alignment Health community. Working at Alignment Health provides an opportunity to do work that really matters, not only changing lives but saving them. Together.

Job Responsibilities

• Review, validate, and approve new hire IT tickets and onboarding requests to support timely system provisioning and service-level expectations.
• Initiate and monitor background checks for new hires, contingent workers, and temporary staff, including follow-up on pending documentation, discrepancies, and escalations.
• Coordinate onboarding documentation, approvals, tickets, and related tasks to ensure completion that is accurate, compliant, and on time.
• Serve as the primary point of contact for candidates throughout the pre-employment and onboarding process, providing guidance on requirements, first-day expectations, Workday tasks, benefits timing, system access, and orientation schedules.
• Communicate onboarding status, next steps, and welcome information to candidates and stakeholders, while monitoring task completion, resolving issues, and escalating urgent matters as needed.
• Conduct I-9 employment eligibility verification for new hires, review supporting documentation in compliance with federal regulations, and partner with HR and compliance teams to address audit requests or discrepancies.
• Maintain confidentiality and secure handling of employee records and sensitive information throughout the onboarding process.
• Coordinate and support executive and senior-level onboarding by arranging meetings, orientation sessions, leadership introductions, and tailored itineraries in partnership with cross-functional stakeholders.

Supervisory Responsibilities

n/a

Job Requirements

• High school diploma or equivalent required; associate or bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• 3-5 years of experience in onboarding, HR operations, shared services, or specialist-level human resources roles.
• Knowledge of onboarding processes, employment documentation, background checks, I-9 verification, and HR compliance requirements.
• Experience using HRIS platforms, preferably Workday, and ticketing or service management systems to support onboarding workflows.
• Strong communication, organization, and follow-up skills, with the ability to coordinate multiple onboarding activities and work effectively with candidates and cross-functional partners.
• Strong attention to detail, sound judgment, and ability to handle sensitive information with discretion and professionalism.

Essential Physical Functions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to stand, walk, sit, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms.
• The employee frequently lifts and/or moves up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Pay Range: $44,790.00 - $67,185.00

Pay range may be based on a number of factors including market location, education, responsibilities, experience, etc.

Alignment Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity, or sexual orientation.