Onboarding Coordinator (Remote)

North American Partners in Anesthesia; Town of Florida (NY); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Paid Time Off

Health insurance

Vision insurance

Dental insurance

401(k)

Leadership development

Job summary

North American Partners in Anesthesia is seeking an Onboarding Coordinator to manage candidate progress and maintain accurate candidate records within the ATS, ensuring a smooth and timely onboarding experience.

The role collaborates with Recruiters and Onboarding Advisors to finalize hiring documentation, support clinicians with onboarding tasks, and perform system-based duties to improve workflow efficiency in a fast-paced environment.

Qualifications

• One or more years of experience in recruitment, talent acquisition, onboarding, human resources, or administrative support in a corporate or professional environment.
• Familiarity with recruitment, interview scheduling, pre-hire, and onboarding processes.
• Experience using an Applicant Tracking System (ATS), Human Capital Management system, or other recruitment/onboarding technology is highly preferred.
• Experience with Workday and/or Phenom preferred.

Responsibilities

• Schedule site interviews through the Talent Acquisition platform and ensure interview information is accurately communicated and documented.
• Serve as a Subject Matter Expert for Workday and Phenom, providing guidance and support related to applicable recruitment and onboarding workflows.
• Review and audit incomplete Pre-Hire Lifecycle (PLH) activities and communicate outstanding requirements to the appropriate Onboarding Advisor.
• Provide support to clinicians who have questions or experience issues completing required pre-hire or onboarding tasks, including basic troubleshooting and system guidance.
• Conduct National Practitioner Data Bank (NPDB) queries for applicable new hires in accordance with established processes and requirements.
• Partner closely with Recruiters to maintain accurate candidate files and ensure required hiring documentation is finalized within Workday.
• Complete and monitor assigned E-Verify activities in accordance with federal requirements and organizational procedures.
• Maintain accurate candidate and onboarding information across applicable systems to support reporting, tracking, compliance, and workflow management.
• Identify incomplete, inaccurate, or delayed onboarding activities and elevate issues to the appropriate Onboarding Advisor, Recruiter, functional partner, or leadership team as needed.
• Support continuous improvement efforts by identifying opportunities to improve system workflows, documentation, communication, and overall process efficiency.
• Perform other duties as assigned.

Skills

Organizational skills

Attention to detail

Customer service

Communication

Teamwork

Problem-solving

MS Office

Education

Bachelor's degree in HR/Business

Equivalent experience

Tools

Workday

Phenom

ATS

HCM system

Job description

• Schedule site interviews through the Talent Acquisition platform and ensure interview information is accurately communicated and documented.
• Serve as a Subject Matter Expert for Workday and Phenom, providing guidance and support related to applicable recruitment and onboarding workflows.
• Review and audit incomplete Pre-Hire Lifecycle (PLH) activities and communicate outstanding requirements to the appropriate Onboarding Advisor.
• Provide support to clinicians who have questions or experience issues completing required pre-hire or onboarding tasks, including basic troubleshooting and system guidance.
• Conduct National Practitioner Data Bank (NPDB) queries for applicable new hires in accordance with established processes and requirements.
• Partner closely with Recruiters to maintain accurate and complete candidate files and ensure required hiring documentation is finalized within Workday.
• Complete and monitor assigned E-Verify activities in accordance with federal requirements and organizational procedures.
• Maintain accurate candidate and onboarding information across applicable systems to support reporting, tracking, compliance, and workflow management.
• Identify incomplete, inaccurate, or delayed onboarding activities and elevate issues to the appropriate Onboarding Advisor, Recruiter, functional partner, or leadership team as needed.
• Support continuous improvement efforts by identifying opportunities to improve system workflows, documentation, communication, and overall process efficiency.
• Perform other duties as assigned.

Sunrise, FL - USA

Responsibilities

Position Requirements

• Schedule site interviews through the Talent Acquisition platform and ensure interview information is accurately communicated and documented.
• Serve as a Subject Matter Expert for Workday and Phenom, providing guidance and support related to applicable recruitment and onboarding workflows.
• Review and audit incomplete Pre-Hire Lifecycle (PLH) activities and communicate outstanding requirements to the appropriate Onboarding Advisor.
• Provide support to clinicians who have questions or experience issues completing required pre-hire or onboarding tasks, including basic troubleshooting and system guidance.
• Conduct National Practitioner Data Bank (NPDB) queries for applicable new hires in accordance with established processes and requirements.
• Partner closely with Recruiters to maintain accurate and complete candidate files and ensure required hiring documentation is finalized within Workday.
• Complete and monitor assigned E-Verify activities in accordance with federal requirements and organizational procedures.
• Maintain accurate candidate and onboarding information across applicable systems to support reporting, tracking, compliance, and workflow management.
• Identify incomplete, inaccurate, or delayed onboarding activities and elevate issues to the appropriate Onboarding Advisor, Recruiter, functional partner, or leadership team as needed.
• Support continuous improvement efforts by identifying opportunities to improve system workflows, documentation, communication, and overall process efficiency.
• Perform other duties as assigned.

Experience

Required Qualifications

• One or more years of experience in recruitment, talent acquisition, onboarding, human resources, or administrative support within a corporate or professional environment.
• Familiarity with recruitment, interview scheduling, pre-hire, and onboarding processes.
• Experience using an Applicant Tracking System (ATS), Human Capital Management system, or other recruitment and onboarding technology is highly preferred.
• Experience with Workday and/or Phenom preferred.

Skills And Competencies

• Strong organizational and time-management skills with the ability to manage multiple priorities, deadlines, and tasks in a fast-paced environment.
• High level of attention to detail with the ability to maintain accurate records, documentation, and system data.
• Strong customer service and relationship-management skills with a focus on supporting a positive clinician experience.
• Strong verbal, written, and interpersonal communication skills.
• Ability to communicate effectively with clinicians, Recruiters, Onboarding Advisors, leadership, and cross-functional stakeholders at various levels of the organization.
• Ability to quickly adapt to changing priorities, processes, systems, and organizational needs.
• Strong problem-solving skills with the ability to troubleshoot routine issues and determine when escalation is appropriate.
• Ability to work independently while collaborating effectively as part of a team.
• Proficiency with Microsoft Office applications and comfort learning and navigating multiple business systems.

Education

• Bachelor’s degree in human resources, Business Administration, or a related field preferred.
• Equivalent relevant education, training, and/or professional experience may be considered.

Total Rewards

• Generous benefits package, including:
• Paid Time Off
• Health, life, vision, dental, disability, and AD&D insurance
• Flexible Spending Accounts/Health Savings Accounts
• 401(k)
• Leadership and professional development opportunities

The Onboarding Coordinator plays a key role in supporting the Onboarding and Talent Acquisition teams by managing candidate progress, maintaining accurate candidate records, and ensuring the efficiency of the hiring and onboarding process.

This role is responsible for completing and monitoring key administrative and system-based onboarding activities, maintaining candidate data within the Applicant Tracking System (ATS), and partnering closely with Recruiters and Onboarding Advisors to support a seamless and timely onboarding experience.

The Onboarding Coordinator serves as a system and process resource, helping to identify incomplete tasks, resolve routine issues, and ensure required documentation and onboarding activities are completed accurately and within established timelines.

North American Partners in Anesthesia is an equal opportunity employer.