Recruiting Coordinator | ON-SITE

Vaco Recruiter Services; Louisville (KY); On-site; USD 52,000 - 72,000; Full time

Job summary

Vaco Recruiter Services is seeking a Clinical Recruiting Coordinator in Louisville, KY to support the recruitment and onboarding of healthcare professionals. The role acts as the main liaison among candidates, hiring managers, and internal departments to ensure a smooth and positive hiring experience.

The ideal candidate will be highly organized, detail-oriented, and passionate about helping healthcare organizations attract and retain clinical talent, with responsibilities spanning interview

Qualifications

• Must be highly organized with strong attention to detail.
• Experience coordinating clinical interviews and onboarding.
• Familiarity with credentialing, licensing verification, and background checks.
• Ability to manage candidate communications and maintain ATS records.

Responsibilities

• Coordinate interviews between candidates and hiring managers for clinical positions.
• Manage interview scheduling and candidate communications throughout the hiring process.
• Assist with credentialing, background screenings, and pre-employment requirements.
• Facilitate onboarding activities and new hire paperwork.
• Maintain accurate candidate records in the ATS and generate reports.

Skills

Interview coordination

Candidate communication

Talent pipeline development

Onboarding coordination

Detail orientation

Credentialing support

Regulatory compliance

ATS management

Healthcare recruitment

Tools

ATS

Background checks

HRIS

Job description

The Clinical Recruiting Coordinator plays a critical role in supporting the recruitment and onboarding of healthcare professionals across the organization. This position serves as the primary liaison between candidates, hiring managers, and internal departments to ensure a seamless and positive hiring experience. The ideal candidate is highly organized, detail-oriented, and passionate about helping healthcare organizations attract and retain exceptional clinical talent.

Key Responsibilities

Recruitment Coordination

• Coordinate interviews between candidates and hiring managers for clinical positions, including nurses, allied health professionals, therapists, providers, and support staff.
• Manage interview scheduling and candidate communications throughout the hiring process.
• Ensure timely movement of candidates through the recruitment lifecycle.
• Assist recruiters with sourcing activities, candidate screening, and talent pipeline development.

Candidate Experience

• Serve as a primary point of contact for candidates during the hiring process.
• Provide candidates with information regarding job opportunities, benefits, onboarding requirements, and organizational culture.
• Maintain regular communication and follow-up with candidates to ensure engagement.

Credentialing & Compliance Support

• Assist with verification of licenses, certifications, education, and employment history.
• Coordinate background screenings, drug testing, and other pre-employment requirements.
• Ensure compliance with healthcare industry regulations and organizational policies.

Onboarding Coordination

• Facilitate onboarding activities for newly hired clinical staff.
• Coordinate orientation schedules and new hire paperwork.
• Partner with HR, credentialing, and department leadership to ensure a smooth transition into employment.

Applicant Tracking & Reporting

• Maintain accurate candidate records within the Applicant Tracking System (ATS).
• Track recruitment metrics and generate reports as needed.
• Ensure all recruitment documentation is completed and maintained in accordance with company policies.