Onboarding Coordinator

Michael Best & Friedrich LLP; Wisconsin; On-site; USD 50,000 - 56,000; Full time

Job summary

Michael Best & Friedrich LLP is seeking an Onboarding Coordinator to manage new hire onboarding plans, track required steps, and ensure timely completion. You will serve as the main contact for new hires, coordinating HR, IT, payroll, and office resources to deliver a smooth onboarding experience.

The role emphasizes attention to detail, confidentiality, and strong communication as you coordinate processes across HRIS, recruiting, payroll, and office teams.

Qualifications

• Experience coordinating onboarding processes and timelines.
• Strong attention to detail and confidentiality.
• Ability to partner with HR, IT, Payroll and office teams.

Responsibilities

• Coordinate onboarding plans and track required steps.
• Serve as main contact for new hires and answer routine questions.
• Coordinate systems access and timely information flow with HRIS, IT, Payroll.
• Initiate background checks and monitor pre‑employment steps.
• Maintain accurate onboarding records and data quality.
• Schedule reminders, meetings, and onboarding communications.
• Support template and checklist maintenance and process materials.
• Provide responsive, professional support to stakeholders.

Skills

Onboarding coordination

New hire support

Systems access coordination

Background checks

Documentation accuracy

Communication scheduling

Process improvement

Customer service

Cross-team collaboration

Job description

Michael Best is seeking an Onboarding Coordinator to support the firm's new hire onboarding process by coordinating onboarding plans, helping new hires move through required pre-employment and first-day activities, and ensuring key steps are completed accurately and on time. This role serves as a primary point of contact for new hires and works closely with HR, HRIS, IT, Recruiting, Payroll, and office-based teams to support smooth, professional, and consistent onboarding experience.

This is a highly detail-oriented coordination role that requires strong follow-through, clear communication, and a customer-service mindset. The Onboarding Coordinator helps ensure new hires are welcomed, prepared, and connected to the right resources while maintaining accurate information in systems and escalating issues when needed.

Job Requirements:

Requirements

• Onboarding coordination: Coordinate onboarding plans for new hires, including tracking required steps, confirming timing, and helping ensure activities are completed before and during the new hire's start.
• New hire support: Serve as a point of contact for new hires during the onboarding process, respond to routine questions, provide clear information, and connect individuals with the appropriate HR, IT, Payroll, or office resources.
• Systems and access coordination: Partner with HRIS, IT, Recruiting, Payroll, and other internal teams to support new hire setup in firm systems, including timely communication of required information and follow-up on pending items.
• Background checks and pre-employment steps: Initiate background checks and other required pre-employment processes, monitor status, follow up on outstanding items, and elevate issues or delays as appropriate.
• Documentation and data accuracy: Maintain accurate onboarding records, checklists, and new hire information, with strong attention to detail and confidentiality.
• Communication and scheduling: Coordinate onboarding communications, reminders, meetings, and logistics to help ensure new hires and internal stakeholders understand expectations and timelines.
• Process support: Help maintain onboarding templates, checklists, and process materials; identify practical opportunities to improve consistency, efficiency, and the new hire experience.
• Customer service: Provide responsive, professional, and helpful support to new hires, hiring teams, HR colleagues, and other stakeholders throughout the onboarding process.
• Other duties: Support related HR and talent projects as assigned, particularly work that requires strong organization, follow-through, and coordination across teams.

The Company

This is an opportunity to work with the Best. We are Michael Best & Friedrich, LLP. We are a full-service law firm with more than 350 lawyers and technical professionals who work in collaborative, interdisciplinary practices to serve clients around the world.

We work with companies in all kinds of industries, as well as trade associations, nonprofits, educational institutions, governments, family trusts, and high-net-worth individuals. Since our firm's founding in 1848, we've continuously evolved to meet our clients' changing needs and expectations. One thing remains the same: For generations, clients have relied on Michael Best for exceptional legal service and business acumen.

The Location

We have offices in Wisconsin (Green Bay, Madison, Milwaukee, Waukesha); Illinois (Chicago); Utah (Salt Lake City); Colorado (Denver, Broomfield); Texas (Austin); North Carolina (Charlotte, Durham, Raleigh, Wilmington); California (Los Angeles); Nebraska (Lincoln); and Washington DC. Our contemporary office spaces are ideal for concentration and collaboration; supporting our culture of working together to make great things happen for our Clients. This position can be based in our Milwaukee or Waukesha office.

Why You Should Apply

At Michael Best, we are proud to offer a comprehensive and competitive Total Rewards package that provides a variety of resources designed to enhance its employees' overall well-being, both at work and at home. Competitive base pay, outstanding benefits, opportunities for learning and growth, programs designed to help you plan for the future, and perks that inspire your downtime are all part of our total compensation package.

Learning and Growth

• Challenging and Dynamic Role
• Professional Growth Opportunities
• Performance Management and Coaching
• Specialized Training Programs
• Medical
• Vision Care
• Health Savings Accounts
• Flexible Spending Accounts
• Wellness Program
• Employee and Family Assistance Program

Total Compensation

• Competitive Base Pay
• Annual Merit Review/Incentive Pay

Planning for the Future

• 401(k) with Company Contribution
• Short Term Disability Plan
• Long Term Disability Plan
• Life Insurance
• Critical Illness Insurance
• Parental/Family Leave

Culture and Workplace

• Respected organization with Collaborative Culture
• Growing Firm with an Exciting Future
• Contemporary Work Environment
• Positive and Respectful Work Climate
• Performance Recognition

Salary Range: $50,000 to $56,000

Michael Best & Friedrich LLP and Michael Best Strategies LLC (collectively known as "Michael Best") are steadfastly committed to providing equal employment opportunity and maintaining a workplace for employees and applicants for employment that is free from discrimination based upon age, race, religion, color, disability, marital status, sex (including pregnancy), national origin, ancestry, ethnicity, sexual orientation, gender identity or expression, genetic information, veteran or military status, or any other status protected by applicable federal, state, or local law.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please contact our Recruiting team at [phone] or [e-mail] to let us know the nature of your request and your contact information.