Legal Assistant - Transactional

Michael Best & Friedrich LLP; Milwaukee (WI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical

Vision Care

Health Savings Accounts

Flexible Spending Accounts

Wellness Program

Employee and Family Assistance Program

Job summary

Michael Best & Friedrich LLP is seeking a proactive Legal Assistant to support timekeepers in the Transactional practice area. The role requires five years of legal experience, in-office presence, and strong organizational and communication skills.

The position can be based in Milwaukee or Waukesha, with responsibilities spanning calendar management, document preparation, time entry, and client communications.

Qualifications

• Transactional: Five years’ experience in a legal environment, preferably in the transactional practice area.
• Base in Milwaukee or Waukesha; in-office four to five days per week.
• Professional demeanor and ability to work proactively as part of a team across practice groups.
• Excellent written and verbal communication skills.
• Strong organizational and process skills with attention to detail.

Responsibilities

• Manage an active calendar of appointments, meetings, and travel for attorneys.
• Process new client/matter documentation and prepare engagement letters.
• Prepare confidential correspondence.
• Transcribe and finalize legal documents, memos, and reports.
• Maintain hard-copy and electronic files.
• Enter time into time management software and create reports in Excel.
• Communicate with clients on billing issues and status of matters.

Skills

Communication skills

Organizational skills

Team player

Microsoft Office

Time management systems

Legal admin experience

Education

High School Diploma or equivalenc

Certificate or Undergraduate Degree

Tools

iManage

DocuSign

iTimekeep

Emburse

Electronic billing software

CourtAlert

Job description

Michael Best & Friedrich LLP is looking for a proactive and highly organized Legal Assistant to join our firm! The Legal Assistant will provide legal and administrative support to timekeepers in the Transactional practice area. Prior experience as a Legal Assistant and experience supporting Transactional, Corporate or Litigation attorneys is required.

• Manage an active calendar of appointments, meetings, video calls and travel plans on behalf of attorneys
• Process new client/matter documentation including initiation of conflict checks, input information into Firm's new business intake system and prepare engagement letters to clients
• Compose and prepare confidential correspondence
• Transcribe, type, edit, proofread, and finalize legal documents, correspondence, memos, charts, billings and reports
• Maintain and organize both hard-copy and electronic files
• Respond and resolve questions or concerns from clients and other attorneys in a timely and professional manner
• Prepare and submit personal and client-related attorney expense reports and reimbursements into Firm’s expense management software, Emburse
• Enter time into time management software on behalf of timekeepers
• Create reports using Excel
• Communicate with clients as to billing issues and status of matters
• Track and file continuing legal education credit for assigned legal staff
• Provide assistance in civic, charitable, community, and professional activities

Job Requirements

• This position can be based in our Milwaukee or Waukesha office.
• High School Diploma or equivalent required; Certificate or Undergraduate Degree strongly preferred
• Transactional: Five years’ experience in a legal environment, preferably in the transactional practice area
• Ability and willingness to work in the office four to five days per week
• Professional demeanor and willingness to work proactively as part of a team across various practice groups
• Exceptional communication skills via phone, email and in-person
• Strong organizational and process skills, focused attention on detail, and ability to spot inaccuracies and inconsistencies in documents
• Technology literacy and willingness to learn new technologies and software
• Advanced proficiency in Microsoft Office
• Experience in the following software a plus:
  • iManage or similar electronic document management system
  • DocuSign or similar e-signature program
  • iTimekeep or similar electronic time management system
  • Emburse or similar expense report and reimbursement software
  • Electronic billing software
  • CourtAlert
• Ability to learn and embrace new skills and best practices as the position and Firm evolves
• Ability to work quickly and accurately under pressure and varying deadlines
• Ability to work well independently as well as effectively within a team
• Ability to multi-task, set priorities, manage time effectively and exhibit excellent follow-up
• Team player mentality, with a desire to be a part of a collaborative, high-performing group
• Ability to develop relationships and foster teamwork at all levels of the Firm
• Willingness and ability to work proactively in our Team Environment, across various groups and/or locations

Communication

• Excellent interpersonal skills and ability to work effectively with a diverse group of internal and external clients, attorneys, and staff
• Excellent oral and written communication skills

Problem Solving Skills

• Ability and confidence to identify and analyze issues, make decisions, and initiate actions/solutions
• Agility to respond to unexpected challenges, including proactively developing innovative solutions to complex problems

Professionalism

• Ability to maintain composure and demonstrate good judgment
• Ability to manage confidential information and sensitive situations with tact and discretion
• Valid authorization to work in the U.S.

The Company

This is an opportunity to work with the Best. We are Michael Best & Friedrich, LLP. We are a full-service law firm with more than 350 lawyers and technical professionals who work in collaborative, interdisciplinary practices to serve clients around the world.

We work with companies in all kinds of industries, as well as trade associations, nonprofits, educational institutions, governments, family trusts, and high-net-worth individuals. Since our firm’s founding in 1848, we’ve continuously evolved to meet our clients’ changing needs and expectations. One thing remains the same: For generations, clients have relied on Michael Best for exceptional legal service and business acumen.

The Location

We have offices in Wisconsin (Green Bay, Madison, Milwaukee, Waukesha);Illinois (Chicago); Utah(Salt Lake City); Colorado (Denver, Broomfield); Texas (Austin); North Carolina (Charlotte, Durham, Raleigh, Wilmington); California(Los Angeles); Nebraska(Lincoln); and Washington DC. Our contemporary office spaces are ideal for concentration and collaboration; supporting our culture of working together to make great things happen for our Clients. This position can be based in our Milwaukee or Waukesha office.

Our comprehensive benefits support the well-being of our people by prioritizing physical and mental health. From core health coverage to proactive wellness programs, we provide the tools you need to care for yourself at every stage of life.

• Medical
• Vision Care
• Health Savings Accounts
• Flexible Spending Accounts
• Wellness Program
• Employee and Family Assistance Program

Total Compensation

Our approach combines competitive pay with exceptional benefits and meaningful rewards that reflect the value each team member brings to our firm. We ensure everyone has the support they need to be at their best.

• Competitive Base Pay
• Annual Merit Review/Incentive Pay

Planning for the Future

We take a proactive approach to future planning by offering benefits designed to safeguard your financial and personal well-being.

• 401(k) with Company Contribution
• Paid Medical Leave
• Long Term Disability Plan
• Life Insurance
• Critical Illness Insurance

Culture & Workplace

Our culture is built on trust, respect, and a shared commitment to excellence. As a growing firm with an exciting vision for the future, we offer a modern, flexible working environment that supports productivity, balance, and connection.

• Challenging and Dynamic Role
• Professional Growth Opportunities
• Performance Management and Coaching
• Specialized Training Programs

We are committed to fostering an environment where every team member can thrive both personally and professionally. It's why we invest in and provide the following resources and guidance to help you grow your career with confidence.

Michael Best & Friedrich LLP and Michael Best Strategies LLC (collectively known as "Michael Best") are steadfastly committed to providing equal employment opportunity and maintaining a workplace for employees and applicants for employment that is free from discrimination based upon age, race, religion, color, disability, marital status, sex (including pregnancy), national origin, ancestry, ethnicity, sexual orientation, gender identity or expression, genetic information, veteran or military status, or any other status protected by applicable federal, state, or local law.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please contact our Recruiting team at 414.225.4999 or [e-mail] to let us know the nature of your request and your contact information.