Onboarding Coordinator

Sun Communities & Sun Outdoors; Southfield (MI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Comprehensive Medical and Prescription

Dental and Vision Plans

On-Site Fitness Center

Life Insurance and Disability

401(k) with company match

Tuition Reimbursement

Paid Time Off

Job summary

Sun Communities & Sun Outdoors in Southfield, MI is seeking an Onboarding Coordinator to support recruiting with end-to-end pre-employment and onboarding activities. You will be the primary contact for candidates and team members, handling emails, calls, and in-person inquiries.

Responsibilities include administering background checks and drug screenings, coordinating onboarding through electronic systems, ensuring timely completion of I-9/E-Verify, and maintaining accurate candidate and team

Qualifications

• High School Diploma or GED is required.
• 1 year in administrative support experience is required.
• 1 year in human resources experience is preferred.
• 1 year in administering background checks or pre-employment screening is preferred.
• 1 year in experience working with E-Verify or I-9 compliance procedures is preferred.
• Strong computer skills with Word, Outlook and Excel.
• Excellent verbal and written communication skills.
• Must have a valid driver''s license.

Responsibilities

• Coordinate onboarding efforts through electronic onboarding system and maintain contact with new hires to ensure completion of pre-hire activities.
• Attach notes, assessment results, and documentation to candidate profiles in the ATS.
• Administer pre-employment screening including background checks and drug testing; analyze results to meet hiring requirements.
• Maintain E-Verify process for all new hires.
• Provide email, phone, and in-person support to team members and candidates.
• Ensure completion of pre-hiring documentation and compliance requirements.
• Support maintenance and organization of team member files.
• Complete special projects related to recruiting as assigned.
• Provide general administrative support to the recruiting team.
• Maintain onboarding resources and create process guides for consistency.

Skills

Communication skills

Multitasking

Organization

Driver's license

Education

High school diploma or GED

Bachelor's degree in HR or business

Tools

Microsoft Word

Outlook

Excel

Job description

OverviewThe Onboarding Coordinator provides essential administrative support to the recruiting team by managing the end-to-end pre-employment and onboarding process for new hires and serves as a primary point of contact for candidates and team members, delivering responsive support via email, phone, and in-person interactions. The Onboarding Coordinator is responsible for administering background checks and drug screenings, coordinating onboarding activities through electronic systems, and ensuring timely completion of all pre-hire documentation and compliance requirements, including E-Verify processing.

OverviewThe Onboarding Coordinator provides essential administrative support to the recruiting team by managing the end-to-end pre-employment and onboarding process for new hires and serves as a primary point of contact for candidates and team members, delivering responsive support via email, phone, and in-person interactions. The Onboarding Coordinator is responsible for administering background checks and drug screenings, coordinating onboarding activities through electronic systems, and ensuring timely completion of all pre-hire documentation and compliance requirements, including E-Verify processing.

Job Duties

• Coordinate new hire onboarding efforts through electronic onboarding system and maintain regular contact with new hires to ensure completion of assigned pre-hire activities prior to scheduled start dates. (Essential)
• Attach notes, assessment results, and other relevant documentation to candidate profiles in the applicant tracking system. (Essential)
• Administer pre-employment screening process including initiating and reviewing background check and drug screening; analyze results to ensure minimum hiring requirements are met. (Essential)
• Maintain the E-Verify process for all new hires. (Essential)
• Provide email, phone, and in-person support to address team member and candidate inquiries. (Essential)
• Ensure accurate and timely completion of information and documentation necessary to complete the pre-hiring process. (Essential)
• Design and distribute marketing flyers to locations for advertising of vacancies
• Support the maintenance and organization of team member files.
• Complete special projects related to recruiting as assigned.
• Provide general administrative support to the recruiting team.
• Maintain and update onboarding resources by creating and refreshing reference guides, process documentation, and manager-facing materials to support a consistent and successful new-hire experience
• Administer background checks for current team members at the request of Team Relations, including follow-up on reported violations and documentation of outcomes
• Track and report onboarding completion metrics, identify delays or compliance gaps, and escalate unresolved items to appropriate stakeholders.
• Other duties as assigned.

Requirements

• High School Diploma or GED (Required)
• Bachelor's Degree in Human Resources or business-related field (Preferred)
• 1 year in administrative support experience (Required)
• 1 year in human resources experience (Preferred)
• 1 year in experience administering background checks or pre-employment screening processes (Preferred)
• 1 year in experience working with E-Verify or I-9 compliance procedures (Preferred)
• Strong computer skills with working knowledge of Microsoft Word, Outlook, and Excel
• Ability to work independently and collaboratively as part of a team
• Ability to multitask and manage multiple tasks simultaneously
• Strong organizational skills with the ability to prioritize tasks effectively
• Ability to handle sensitive information and maintain confidentiality
• Basic knowledge of HR functional areas
• Excellent verbal and written communication skills
• Highly driven and goal-oriented with a proven ability to meet established goals
• Must have a valid driver's license

Benefits

At Sun Communities, you will be part of an industry-leading organization where you will be challenged, inspired, rewarded and transformed. We place a high priority on our team members, and this is a big part of what sets us apart. We will ask you to give us your very best every day, and will challenge you with interesting work, stretch assignments, a collaborative and supportive work environment and plenty of learning and growth. In exchange, we will reward you with great pay, advancement opportunities, paid time off, great benefits, and flexibility.

• Comprehensive Medical and Prescription coverage with 4 plan options so you can choose the plan that best meets the needs of you and your family
• Comprehensive Dental and Vision Plans
• On-Site Fitness Center
• Voluntary Health and Dependent Care Reimbursement Accounts
• Life, Accidental Death & Dismemberment Insurance and Dependent Life
• Short and Long-Term Disability Coverage
• 401(k) Plan with Sun matching contribution
• Employee Assistance Program
• Identity Theft Insurance
• Legal Assistance Plan
• Pet Insurance
• Tuition Reimbursement program providing financial support to team members who further their formal education
• Vacation RV Site Discounts for team members when visiting Sun resorts across the nation
• Team Member Perks & Discounts program with hundreds of discounts on things like travel, merchandise, mobile phone service, and more
• Up to six weeks of paid parental leave for the birth of a child, adoption, or placement of a child
• Paid Time Off including ten holidays, vacation, personal, sick time, bereavement and pay for jury duty

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