Onboarding Coordinator

Woodlake Trails; Southfield (MI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical and prescription coverage

Dental and vision plans

401(k) with Sun matching

Paid time off

Job summary

Sun Communities, based in the Metro Detroit, Michigan market, seeks an Onboarding Coordinator to provide essential administrative support to the recruiting team. You will manage end-to-end pre-employment and onboarding, serve as primary contact for candidates and team members, and ensure timely completion of all pre-hire documentation and compliance requirements including E-Verify.

Responsibilities include coordinating onboarding activities, administering background checks and drug screenings,

Qualifications

• High School Diploma or GED required.
• 1 year in administrative support experience required.
• 1 year in human resources experience preferred.
• 1 year in experience administering background checks or pre-employment screening preferred.
• 1 year in experience working with E-Verify or I-9 compliance procedures preferred.
• Strong computer skills with MS Word, Outlook and Excel.

Responsibilities

• Coordinate onboarding efforts through electronic onboarding system and maintain contact with new hires.
• Attach notes, assessment results, and documents to candidate profiles in the ATS.
• Administer background checks and drug screening; analyze results to meet minimum requirements.
• Maintain the E-Verify process for all new hires.
• Provide email, phone, and in-person support to candidates and team members.
• Ensure timely completion of pre-hire documentation and compliance requirements.
• Support marketing of vacancies by creating and distributing flyers to locations.
• Maintain and organize team member files and assist with special recruiting projects.
• Provide general administrative support to the recruiting team.

Skills

Administrative support

HR experience

Background checks

Drug screening

E-Verify familiarity

MS Word/Outlook/Excel

Education

High School Diploma or GED

Bachelor's degree in HR or business (Preferred)

Tools

Microsoft Word

Outlook

Excel

Job description

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The Onboarding Coordinator provides essential administrative support to the recruiting team by managing the end-to-end pre-employment and onboarding process for new hires and serves as a primary point of contact for candidates and team members, delivering responsive support via email, phone, and in-person interactions. The Onboarding Coordinator is responsible for administering background checks and drug screenings, coordinating onboarding activities through electronic systems, and ensuring timely completion of all pre-hire documentation and compliance requirements, including E-Verify processing.

Job Duties

• Coordinate new hire onboarding efforts through electronic onboarding system and maintain regular contact with new hires to ensure completion of assigned pre-hire activities prior to scheduled start dates. (Essential)


• Attach notes, assessment results, and other relevant documentation to candidate profiles in the applicant tracking system. (Essential)


• Administer pre-employment screening process including initiating and reviewing background check and drug screening; analyze results to ensure minimum hiring requirements are met. (Essential)


• Maintain the E-Verify process for all new hires. (Essential)


• Provide email, phone, and in-person support to address team member and candidate inquiries. (Essential)


• Ensure accurate and timely completion of information and documentation necessary to complete the pre-hiring process. (Essential)


• Design and distribute marketing flyers to locations for advertising of vacancies


• Support the maintenance and organization of team member files.


• Complete special projects related to recruiting as assigned.


• Provide general administrative support to the recruiting team.


• Maintain and update onboarding resources by creating and refreshing reference guides, process documentation, and manager-facing materials to support a consistent and successful new-hire experience


• Administer background checks for current team members at the request of Team Relations, including follow-up on reported violations and documentation of outcomes


• Track and report onboarding completion metrics, identify delays or compliance gaps, and elevate unresolved items to appropriate stakeholders.


• Other duties as assigned.

Requirements

• High School Diploma or GED (Required)


• Bachelor's Degree in Human Resources or business-related field (Preferred)


• 1 year in administrative support experience (Required)


• 1 year in human resources experience (Preferred)


• 1 year in experience administering background checks or pre-employment screening processes (Preferred)


• 1 year in experience working with E-Verify or I-9 compliance procedures (Preferred)


• Strong computer skills with working knowledge of Microsoft Word, Outlook, and Excel


• Ability to work independently and collaboratively as part of a team


• Ability to multitask and manage multiple tasks simultaneously


• Strong organizational skills with the ability to prioritize tasks effectively


• Ability to handle sensitive information and maintain confidentiality


• Basic knowledge of HR functional areas


• Excellent verbal and written communication skills


• Highly driven and goal-oriented with a proven ability to meet established goals


• Must have a valid driver's license

BENEFITS

At Sun Communities, you will be part of an industry-leading organization where you will be challenged, inspired, rewarded and transformed. We place a high priority on our team members, and this is a big part of what sets us apart. We will ask you to give us your very best every day, and will challenge you with interesting work, stretch assignments, a collaborative and supportive work environment and plenty of learning and growth. In exchange, we will reward you with great pay, advancement opportunities, paid time off, great benefits, and flexibility.

• Comprehensive Medical and Prescription coverage with 4plan optionsso you can choose the plan that best meets the needs of you and your family


• Comprehensive Dental and Vision Plans


• On-Site Fitness Center


• Voluntary Health and Dependent Care Reimbursement Accounts


• Life,Accidental Death &Dismemberment Insurance and Dependent Life


• Short and Long-Term Disability Coverage


• 401(k) Plan with Sun matching contribution


• Employee Assistance Program


• Identity Theft Insurance


• Legal Assistance Plan


• Pet Insurancei
  
• Tuition Reimbursement program providing financial support to team members who further their formal education


• Vacation RV Site Discounts for team members when visiting Sun resorts across the nation


• Team Member Perks & Discounts program with hundreds of discounts on things like travel, merchandise, mobile phone service, and more


• Up to six weeks of paid parental leave for the birth of achild, adoption, or placement of a child


• Paid Time Off including tenholidays, vacation, personal, sick time, bereavement and pay for jury duty

Corporate Headquarters (HQ) position, located in the Metro Detroit, Michigan market.

Corporate Headquarters jobs at Sun Communities.

ACCESSIBILITY ASSISTANCE

If you are an individual with a disability and need assistance completing an online application, please contact us at (844) SUN-4343. Alternatively, an email may be sent to [e-mail]. "Applicant Accommodation" should be included in the subject line of the email.

Please note that this phone number and email address are only for those individuals who would like to request an accommodation to apply for a job.

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