Onboarding Coordinator

Mount Sinai Medical Center; Miami Beach (FL); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Life insurance

Long-term disability

Healthcare spending accounts

Paid time off

Pet Insurance

Employee assistance program

Wellness program

On-site housing for select positions

Job summary

Mount Sinai Medical Center in Miami Beach is seeking a Recruitment Coordinator to support the hiring and onboarding process by coordinating pre-employment activities, completing background screenings, and ensuring all documentation is accurate and compliant.

You will serve as a key point of contact for recruiters, candidates, and MSMC departments, providing administrative and customer service support throughout the recruitment lifecycle.

Qualifications

• Bachelor's Degree in Human Resources or related discipline desired
• 2–3 years prior experience in related discipline

Responsibilities

• Meet with New Hires and complete pre-employment paperwork.
• Complete Background Check process including reference, criminal background, license verification and OIG.
• Coordinate information for open position reporting process.
• Disseminate Orientation list to departments and key users.
• Proficient in typing documents using Word, Excel, PowerPoint.
• Review documents for accuracy and maintain organized files.
• Maintain confidentiality at all times; provide customer service to recruiters, applicants, and MSMC departments.
• Assist with Employee health status follow-ups and distribute faxes to recruiters.
• Provide front desk coverage as needed; manage Level 2 background screening and AHCA site.
• On-board and manage contractors and physician files; assist Recruitment Manager with projects.
• Pick up badges on Friday and welcome/register new hires on orientation day.

Skills

Administrative support

Customer service

Pre-employment coordination

Documentation

Education

Bachelor's degree in HR or related field

Tools

Microsoft Word

Excel

PowerPoint

Job description

The Recruitment Coordinator supports the hiring and onboarding process by coordinating pre-employment activities, completing background screenings and employment verification, and ensuring all required documentation is accurate and compliant. This role serves as a key point of contact for recruiters, candidates, and internal departments, providing administrative and customer service support throughout the recruitment lifecycle.

Position Responsibilities

• Meets with New Hires and completes pre-employment paperwork utilizing the checklist as a guide
• Completes Background Check process by verifying and completing reference checks, criminal background checks, professional license verification and OIG
• Act as a focal point in the coordination of information for the open position reporting process
• Complies, edits and disseminates Orientation list to department and other key users
• Demonstrates proficiency in typing documents utilizing Word, Excel, PowerPoint, etc
• Reviews all documents for accuracy
• Maintains files in an organized manner
• Maintains the highest level of confidentiality at all times.
• Provides customer service support to recruiters, applicants and MSMC departments as required.
• Assists with and follows up on Employee health to determine if the status is clear or pending when needed. Awaits fax messages from Employee health and distributes faxes to assigned recruiters.
• Provides coverage for the front desk as needed.
• Manages the Level 2 background screening and AHCA website
• On-boards and manages all contractors and Physician files
• Assists Recruitment Manger with projects as needed
• Picks up badges on Friday from Security before orientation. Welcomes and registers all new hires on day one of orientation

Qualifications

• License/Registration/Certification
• Not applicable
• Education
• Bachelors Degree in Human Resources or related discipline desired
• Experience
• 2-3 years prior experience in related discipline

We believe in the physical and mental well-being of our employees and are committed to offering comprehensive benefits that fit their personal needs:

• Life insurance
• Long-term disability coverage
• Healthcare spending accounts
• Paid time off
• Pet Insurance
• Employee assistance program
• Wellness program
• On-site housing for select positions and more!