Onboarding Coordinator

HCR Home Care; City of Rochester (NY); On-site; USD 26,000 - 32,000; Full time

Job summary

HCR Home Care in Rochester, NY is seeking a detail-oriented Onboarding Coordinator to support Talent Acquisition and Employee Relations. This role focuses on coordinating onboarding activities, ensuring compliance, and delivering a smooth new-hire experience.

You will act as the primary contact for new hires, manage pre-employment requirements, and collaborate with vendors and HR teams to maintain accurate records and aid orientation. This is an office-based role with routine HR projects.

Qualifications

• Associate’s degree in Business or related field; commensurate experience accepted in lieu of degree.
• 1–2 years onboarding experience in a corporate environment; high-volume preferred.
• Excellent communication, critical thinking, time management and organizational skills.
• Experience with ATS or HRIS is preferred.

Responsibilities

• Coordinate and monitor all new employee onboarding activities across the footprint.
• Serve as primary contact for new hires through onboarding.
• Ensure timely completion of pre-employment requirements (background checks, drug screens, etc.).
• Maintain onboarding checklists and improve the new hire experience.
• Attend job/career fairs and represent HCR.
• Assist with general HR projects as assigned.

Skills

Onboarding experience

Communication

Time management

Organizational skills

Attention to detail

Education

Associate degree in Business or related field

Tools

ATS/HRIS

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Clerical Monroe County NY, Rochester, NY, US

Salary Range: $19.00 To $23.00 Hourly

Role and Responsibilities

Provides support to the Talent Acquisition and Employee Relations teams by ensuring a smooth and compliant experience for our candidates and new hires.

Essential Functions

• Utilizing an electronic onboarding system, coordinates and monitors all new employee onboarding activities across the footprint.
• Acts as primary point of contact for new hires through the entirety of the on-boarding process.
• Tracks, collects, and reviews new hire on-boarding information; ensuring timely completion of all pre-employment requirements (background checks, drug screens, compliance documentation, etc.).
• Communicates with onboarding vendors to ensure timely receipt of required information (SASS, WellNow, CHRC, etc.)
• Coordinate new hire orientation logistics, including technology requests, welcome materials, schedules, and communication
• Ensures a complete and accurate employee file is handed off to Employee Relations by new employee’s first day.
• Maintain onboarding checklists and continuously improve the new hire experience.
• Prepare and distribute NHO emails with status of new hires expected to attend each orientation.
• Uphold compliance with all company policies, employment laws and regulatory requirements.
• Maintain up to date and accurate records with in the CHRC and Home Care Registry.
• Assists with employer branding and visibility by attending and representing HCR at job/career fairs, networking events, presentations.
• May provide general office assistance Human Resources on other projects such as audits, new employee orientation preparation and Home Health Aide training graduation day support.
• Other duties/projects as assigned.

Education Requirements

• Associate’s degree in Business or related field; will accept commensurate experience in lieu of degree.

Qualifications and Requirements

• 1-2 years of onboarding experience in a corporate environment; high volume capacity preferred.
• Excellent communication, critical thinking, time management and organizational skills required.
• Have a proven track record of personal accountability, good work ethic, integrity, and attention to detail.
• Experience with ATS or HRIS preferred

The Onboarding Coordinator is primarily in an office setting and may be exposed to outdoor conditions. The working conditions are classified as light work:

• Light work - Exerting up to 20 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Light work involves sitting most of the time.

Physical Requirements

The following is a description of the physical requirements on a daily basis for the Onboarding Coordinator. While performing the duties of the job the employee is regularly expected to:

• Stand
• Sit
• Hear
• Walk
• Talk
• Stoop or kneel
• Repetitive motion

This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.