Onboarding & Compliance Specialist

SunVena; Sanford (FL); On-site; USD 55,000 - 70,000; Full time

Job summary

SunVena is seeking a Training & Onboarding Coordinator in Sanford, FL to drive the new-hire experience across locations. You will manage onboarding logistics, Paylocity entries, and safety training, ensuring compliance and audit readiness.

Ideal candidates bring 2+ years in onboarding or HR coordination, OSHA knowledge, and proficiency with Paylocity and LMS. Travel ~25% and a focus on process improvement are key aspects of the role.

Qualifications

• 2+ years in onboarding, HR coordination, or training coordination.
• Knowledge of OSHA regulations relevant to workplace safety training.
• Experience with Paylocity or a comparable HRIS, including onboarding workflows and timecard administration.
• Strong organization and records discipline — comfortable owning system access and training compliance across departments.
• Demonstrated ability to present and coordinate training for employees with varied experience levels.
• Proficiency with Microsoft Office and Google Workspace.
• Valid driver’s license; ability to travel approximately 25% across locations.

Responsibilities

• Oversee the end-to-end new-hire experience from offer acceptance through successful integration, including background checks and day-one logistics across all SunVena sites.
• Administer internal drug testing protocols in accordance with company policy to ensure consistent and compliant workplace safety standards.
• Serve as the company's go-to for Paylocity — new-hire system entry, onboarding workflows, employee records, and timecard setup and troubleshooting.
• Partner with HR and Payroll to resolve timekeeping discrepancies and provide training to managers and new hires on timecard accuracy.
• Orchestrate mandatory compliance training, including Sexual Harassment Prevention, OSHA, and Safety & Fall Protection, ensuring 100% completion for all new staff.
• Control system access lifecycle by provisioning and deprovisioning platform credentials for new hires, role transfers, and departures company-wide.
• Maintain a comprehensive training matrix and LMS records, proactively monitoring OSHA card expirations to schedule recertifications before lapses occur.
• Develop and refresh onboarding materials, training modules, and job aids to reflect current company policies and regulatory requirements.
• Uphold documentation standards for all training and onboarding activities to ensure audit readiness for both internal and external reviews.
• Analyze onboarding and training completion metrics, reporting trends and potential gaps to the Director of HR.
• Liaise with external vendors for drug testing, background checks, and specialized training to ensure service level excellence.
• Ad hoc projects, duties, and responsibilities as assigned

Skills

Onboarding

HR coordination

Training coordination

OSHA compliance

Paylocity

Timekeeping

Microsoft Office

Google Workspace

Driver's license

Travel availability

Records management

Education

Associate's or Bachelor's degree in HR/Occupational Safety/Education

Tools

Paylocity

LMS

Job description

SunVena is seeking a Training & Onboarding Coordinator in Sanford, FL to drive the new-hire experience across locations. You will manage onboarding logistics, Paylocity entries, and safety training, ensuring compliance and audit readiness.

Ideal candidates bring 2+ years in onboarding or HR coordination, OSHA knowledge, and proficiency with Paylocity and LMS. Travel ~25% and a focus on process improvement are key aspects of the role.