On-Site Wedding & Special Events Lead

Sun-Valley-Resort; Sun Valley (ID); On-site; USD 65,000 - 90,000; Full time

Job summary

Sun Valley Resort is seeking a Wedding & Special Events Manager to oversee planning and on-site coordination for weddings and special events. You will sell, plan, and manage events from inquiry to execution while aligning client needs with resort service departments.

The role requires 3+ years in hotel sales or event planning, with strong client service, and proficiency in MS Office. This on-site position involves weekends/holidays and collaboration with Banquets, Set Ups, and AV teams.

Qualifications

• 3+ years of experience in hotel sales, catering, convention services, or event planning required.
• Proven experience managing both corporate and social events, including meetings, weddings, galas, and large-scale functions.
• Excellent customer service, communication, and problem-solving skills.
• Experience with Opera Sales & Catering, Delphi, or comparable hotel PMS or event management systems preferred.
• Experience with menu development, event coordination, BEO origination and food concepts.
• Excellent organizational skills and ability to manage multiple priorities.
• Proficiency in Microsoft Office applications (Word, Excel and Outlook) with a typing speed of at least 55wpm.
• Must be able to read, write, and communicate effectively in English.
• Valid U.S. driver’s license required.
• Engage in physical activities like standing for long periods, walking, and utilizing hands for tasks that involve gripping, handling, and reaching.
• Can regularly lift and/or move up to 25 pounds and frequently lift and/or move up to 50 pounds.

Responsibilities

• Handle full-cycle event planning for groups of 15-500 guests including weddings, social functions, corporate events, and nonprofit fundraisers.
• Customize proposals, negotiate contracts, and manage event details including menus, AV, venue setup and floorplan, and budgets.
• Serve as the primary resort representative for assigned events, coordinating details with clients, developing solutions, and providing clear guidance throughout the planning process.
• Prepare and execute Banquet Event Orders and other required operational communication for booked functions.
• Responsible for understanding and working within department policies and procedures such as food minimums, space release policies, and booking guidelines.
• Represent the needs and expectations of the client to all operational departments at Sun Valley Resort.
• Act as the "on-site" contact for assigned events for the duration of the program in conjunction with the Banquets, Set Ups and AV Departments.
• Work closely with all guests and customers to ensure their event meets or exceeds their expectations.
• Maintain consistently high standards of service, quality, and hospitality for all resort guests.
• Demonstrate complete knowledge of the resort, its services, and local community resources.
• Assist with billing arrangements and all other services as required.
• Create and develop sales strategy for catering only events in non-peak seasons, including but not limited to holiday parties.
• Additional duties as assigned.

Skills

Customer service

Communication

Problem solving

Organizational skills

Typing speed 55 wpm

Tools

Opera Sales & Catering

Delphi

Hotel PMS

Microsoft Office

Job description

Sun Valley Resort is seeking a Wedding & Special Events Manager to oversee planning and on-site coordination for weddings and special events. You will sell, plan, and manage events from inquiry to execution while aligning client needs with resort service departments.

The role requires 3+ years in hotel sales or event planning, with strong client service, and proficiency in MS Office. This on-site position involves weekends/holidays and collaboration with Banquets, Set Ups, and AV teams.