On-Site Wedding Coordinator

Ultipro; Mescalero (NM); On-site; USD 40,000 - 60,000; Full time

Job summary

Ultipro is seeking a Wedding Coordinator to assist the Executive Sales and Catering Manager with administrative tasks and to coordinate weddings from inquiry to execution. You will book weddings, conduct site visits, prepare wedding day plans, and ensure seamless coordination with banquet staff for successful events.

The role requires strong hospitality focus, excellent communication, and teamwork to meet guest expectations and uphold service standards.

Qualifications

• High school diploma; or 3 years on job-related experience and/or training; or equivalent combination of education and experience may be substituted.

Responsibilities

• Answers all requests for weddings and wedding room blocks with a phone call and/or email.
• Seeks out Wedding Shows in the area and promote the IMG as a wedding destination by attending these Trade Shows.
• Sets up Site Visits, Rehearsals, Wedding Ceremony Day Coordination and assists Banquets with the successful conclusion of the Wedding.
• Executes the Wedding Contract by collecting all deposits needed prior to arrival of wedding party.
• Creates all BEOs needed to execute the Wedding, Creates a basic room diagram by providing only the basic outline using the Event Space needed for the number of guests attending the Wedding Ceremony (70 guest and under).
• Acts as a Wedding Coordinator by following the IMG Wedding Coordinator Responsibilities and Duties Guidelines.

Skills

Hospitality behaviors

Customer service

Communication

Teamwork

Problem solving

Education

High school diploma

Tools

Microsoft Word

Excel

PowerPoint

Delphi

Meeting Matrix

Job description

Ultipro is seeking a Wedding Coordinator to assist the Executive Sales and Catering Manager with administrative tasks and to coordinate weddings from inquiry to execution. You will book weddings, conduct site visits, prepare wedding day plans, and ensure seamless coordination with banquet staff for successful events.

The role requires strong hospitality focus, excellent communication, and teamwork to meet guest expectations and uphold service standards.