Wedding Events Admin & Banquet Coordinator

Talentify; Aquebogue (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

Talentify is seeking a hands-on Banquet Coordinator to support wedding planning, client communications, and event logistics on site. You will prepare BEOs, schedule staff, and coordinate with catering and vendors to ensure contracts are carried out smoothly.

Ideal candidates have college exposure, strong Excel/Word skills, and excellent written and verbal communication. The role requires attention to detail and the ability to handle multiple duties under pressure.

Qualifications

• College preferred for the role.
• Proficient in Excel, Word and basic database management.
• Experience with food and beverage operations preferred and detail-oriented.
• Strong verbal and written communication skills are essential.

Responsibilities

• Assist Sales Director in planning menus and scheduling follow-ups.
• Coordinate behind-the-scenes activities for weddings.
• Maintain updated knowledge of facility policies and amenities.
• Create and distribute Banquet Event Orders and reports.
• Generate weekly staff schedules.
• Ensure timely client communications.
• Attend BE0 meetings, take notes, update BEOs as needed.
• Collaborate with catering to keep BEO details accurate.
• Track and post invoices to CTUIT; process payments.
• Coordinate vendors and day-of operations support.

Skills

Attention to detail

Verbal communication

Interpersonal skills

Multitasking under pressure

Customer service

Flexibility

Teamwork

Education

College degree preferred

Tools

Excel

Word

Publisher

Database management

Job description

Talentify is seeking a hands-on Banquet Coordinator to support wedding planning, client communications, and event logistics on site. You will prepare BEOs, schedule staff, and coordinate with catering and vendors to ensure contracts are carried out smoothly.

Ideal candidates have college exposure, strong Excel/Word skills, and excellent written and verbal communication. The role requires attention to detail and the ability to handle multiple duties under pressure.