On-Site Timekeeping & Access Coordinator

Talentify; Tempe (AZ); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Medical, dental and vision

HSA & 401k account

20 days of paid time off

Paid holidays

Parental/Family leave

Employee discount

Job summary

Aerotek is seeking an On Premise Field Operations Associate to support day-to-day workforce administration and site access processes at our Tempe, AZ site. You will ensure accurate timekeeping, track attendance, and assist with new-hire badge access and onboarding.

Collaboration with managers, HR, and vendors will be essential to resolve issues efficiently and maintain orderly operations. Strong attention to detail and experience with timekeeping systems are required.

Qualifications

• 2+ years of experience in a customer service–related position.
• Associate degree or 2 years of applicable customer service experience.

Responsibilities

• Process employee timecards and follow up on missing or inaccurate time entries; confirm corrections with site management.
• Coordinate new-hire badge creation and site access by collecting required information and sending details to Tim for entry into the door-access system.
• Audit timecards for attendance occurrences; document findings accurately in the attendance tracker.
• Maintain and update the conversion/ADP tracker; distribute updates to HR on the required cadence.
• Update the attendance tracker with weekly disciplinary actions (write-ups) issued.
• Send managers and HR the weekly attendance tracker and summary list of write-ups issued.
• Support resolution of invoicing discrepancies by coordinating with internal stakeholders and vendors as needed.
• Provide day-to-day administrative support for contractors, escalating issues to the appropriate partners when required.
• Place outbound calls through ACT to support completion of pre-employment paperwork and onboarding requirements.

Skills

Attention to detail

Attendance tracking

Customer service mindset

Communication skills

Timekeeping systems

Education

Associate degree

BA/BS in HR/Business/Accounting or related field

Job description

Aerotek is seeking an On Premise Field Operations Associate to support day-to-day workforce administration and site access processes at our Tempe, AZ site. You will ensure accurate timekeeping, track attendance, and assist with new-hire badge access and onboarding.

Collaboration with managers, HR, and vendors will be essential to resolve issues efficiently and maintain orderly operations. Strong attention to detail and experience with timekeeping systems are required.