On-Site Special Events Coordinator: Planning & Experience

Radisson-Hotel-Group; Kalamazoo (MI); On-site; USD 48,000 - 60,000; Full time

Job summary

Wings Event Center in Kalamazoo, MI seeks a Special Events Coordinator to support planning, detailing, and execution of events. You will serve as the on-site contact, coordinating setup, logistics, and post-event follow-up to ensure exceptional guest and client experiences.

The role requires strong organizational and communication skills, experience in events or hospitality, and the ability to work evenings and weekends. Proficiency with event management tools and design platforms is preferred.

Qualifications

• Experience in events, hospitality, venue operations, or related field.
• Strong organizational and communication skills.
• Ability to work evenings, weekends, holidays, and event-based schedules.

Responsibilities

• Coordinate on-site details for assigned events from setup to load-out.
• Create and maintain event documentation (production sheets, event orders, layouts).
• Serve as the on-site contact and manage client, vendor, and staff communications.
• Collaborate with internal departments and external partners to ensure event success.
• Support post-event follow-up, surveys, and post-event assessments.

Skills

Event coordination

Vendor management

Communication

Time management

Customer service

Tools

AutoCAD

Event Draw

Canva

Google Workspace

Momentus

Job description

Wings Event Center in Kalamazoo, MI seeks a Special Events Coordinator to support planning, detailing, and execution of events. You will serve as the on-site contact, coordinating setup, logistics, and post-event follow-up to ensure exceptional guest and client experiences.

The role requires strong organizational and communication skills, experience in events or hospitality, and the ability to work evenings and weekends. Proficiency with event management tools and design platforms is preferred.