On-Site Records Assistant – DOE Lab Support

Valor 3 Services, LLC; West Mifflin (Allegheny County); On-site; USD 36,000 - 48,000; Full time

Job summary

Valor 3 Services, LLC seeks a Records Administrative Assistant to support a DOE program at Bettis Lab in West Mifflin, PA. The role covers on-site records management, scanning, filing, and process improvements to support secure, efficient documentation workflows.

The candidate will work full-time on-site, with documentation of tasks, coordination with government staff, and adherence to privacy requirements. Contingent upon contract award.

Qualifications

• Active DOE L clearance is required.
• Two years of experience in records management or administrative support.
• Experience using scanning hardware and software.
• Familiarity with electronic filing systems and confidentiality.

Responsibilities

• Scan documents using approved hardware and software.
• Place scanned documents into designated electronic folders per procedures.
• Maintain accurate logs of scanned and filed documents for audits.
• Support compliance with federal records management standards.
• Create and update documents tracking records management tasks.
• Coordinate with Government staff to align priorities and timelines.
• Prepare routine correspondence and memoranda using templates.
• Review documents for completeness and accuracy.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Discretion/Confidentiality

Deadline-driven

Teamwork

Education

High school diploma or equivalent

Associate’s degree (preferred)

Tools

Document scanning hardware

Electronic filing systems

Job description

Valor 3 Services, LLC seeks a Records Administrative Assistant to support a DOE program at Bettis Lab in West Mifflin, PA. The role covers on-site records management, scanning, filing, and process improvements to support secure, efficient documentation workflows.

The candidate will work full-time on-site, with documentation of tasks, coordination with government staff, and adherence to privacy requirements. Contingent upon contract award.