On-Site Property Management Admin Specialist

OPTIMUS PROPERTY MANAGEMENT INC; Los Angeles (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

Optimus Property Management, Inc. in Century City, CA, seeks an Administrative Assistant to support daily office operations across administrative, property management, and accounting teams.

Working with the lead administrator, this role keeps the corporate office running smoothly, from front desk coverage and incoming shipments to tenant notices, property transitions, and expense coding. This full-time, non-exempt, on-site position focuses on organization, reliability, and follow-through in a

Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree a plus.
• 1+ years of administrative, office, or front desk experience preferred.
• Property management or real estate office experience a plus.
• Comfortable learning new software, including AI tools.
• Valid California driver’s license, reliable transportation, and current auto insurance for local errands.
• Must be authorized to work in the United States.

Responsibilities

• Provide administrative support to the Principal and executive team.
• Answer calls, route inquiries, manage messages, and cover front desk duties as needed, including opening and closing the office.
• Prepare documents for DocuSign, coordinate notaries, order office supplies, and manage incoming shipments and deliveries.
• Handle office errands, including mail, package returns, event food pickups, and confidential shredding services.
• Assist with property transitions, tenant welcome packages, notices, and related administrative tasks.
• Prepare and distribute tenant notices, post Three-Day Notices, and process rent registrations and certificates of confirmation.
• Process incoming rent checks.
• Code American Express charges; save loan statements in OneDrive using naming standards.
• Ad hoc projects as assigned.

Skills

Organizational skills

Detail orientation

Multitasking

Communication skills

Microsoft Office

Education

High school diploma

Tools

Microsoft Office Suite

DocuSign

RingCentral

Job description

Optimus Property Management, Inc. in Century City, CA, seeks an Administrative Assistant to support daily office operations across administrative, property management, and accounting teams.

Working with the lead administrator, this role keeps the corporate office running smoothly, from front desk coverage and incoming shipments to tenant notices, property transitions, and expense coding. This full-time, non-exempt, on-site position focuses on organization, reliability, and follow-through in a