On-Site Personnel & Admin Coordinator

NANA Regional Corporation; Fort Cavazos (TX); Hybrid; USD 48,000 - 56,000; Full time

Job summary

Akima Facilities Operations seeks a Personnel Assistant (Employment) III to support Fort Hood, TX, handling rosters, timekeeping, and documentation. The role coordinates with HR, supervisors, subcontractors, and government representatives to maintain orderly records and timely reporting.

Requirements include 2+ years of administrative experience, strong MS Office skills, and ability to lift up to 50 pounds. Pre-employment drug screening and background checks are required.

Qualifications

• A minimum of 2 years of proven administrative working experience.
• Tech-savvy and experience with Microsoft Office Suites and email programs.
• Strong organization and time management skills.
• Ability to prioritize and multitask.
• Administrative Skills.
• Proactive approach to problem-solving.
• Flexibility.
• Good written and verbal skills.
• Good Interpersonal and communication skills.
• Attention to detail.
• Ability to lift up to 50 pounds.
• Ability to pass Pre-employment Drug Test and background Screening.
• Ability to receive a favorable Tier 1 investigation result and obtain/maintain a CAC.

Responsibilities

• Maintain personnel rosters, staffing reports, attendance records, training documentation, and other workforce accountability requirements.
• Assist with daily and weekly timekeeping coordination and identify missing or incomplete timesheets for supervisor correction.
• Maintain and consolidate daily production reports, weekly operational updates, PMR/CPAR supporting documentation, and management reporting data.
• Track personnel actions, onboarding requirements, employee transfers, resignations, vacancies, and other administrative actions requiring management visibility.
• Maintain electronic and hard-copy operational files to ensure documentation is organized, current, and readily available for management review.
• Support preparation of correspondence, meeting minutes, action-item trackers, briefings, spreadsheets, and recurring reports.
• Maintain suspense and action-item tracking to ensure requirements are completed within establishedtimelines.
• Assist with coordination between Surge Support leadership, supervisors, HR, subcontractors, government representatives, and supporting organizations.
• Maintain historical documentation and supporting records necessary to demonstrate contract performance and mission accomplishments.
• Provide administrative continuity when operational leadership is engaged in meetings, customer coordination, production management, or other mission-critical activities.

Skills

Administrative experience

MS Office

Time management

multitasking

Communication

Problem solving

Flexibility

Written and verbal skills

Interpersonal skills

Attention to detail

Lift 50 pounds

Drug test

CAC clearance

Education

High School Diploma/GED

Tools

Microsoft Office

Job description

Akima Facilities Operations is looking for a Personnel Assistant (Employment) III to work in Fort Hood, TX. To join our team of outstanding professionals, apply today!

Responsibilities

The PA III provides dedicated support in the following areas:

• Maintain personnel rosters, staffing reports, attendance records, training documentation, and other workforce accountability requirements.

• Assist with daily and weekly timekeeping coordination and identify missing or incomplete timesheets for supervisor correction.

• Maintain and consolidate daily production reports, weekly operational updates, PMR/CPAR supporting documentation, and management reporting data.

• Track personnel actions, onboarding requirements, employee transfers, resignations, vacancies, and other administrative actions requiring management visibility.

• Maintain electronic and hard-copy operational files to ensure documentation is organized, current, and readily available for management review.

• Support preparation of correspondence, meeting minutes, action-item trackers, briefings, spreadsheets, and recurring reports.

• Maintain suspense and action-item tracking to ensure requirements are completed within establishedtimelines.

• Assist with coordination between Surge Support leadership, supervisors, HR, subcontractors, government representatives, and supporting organizations.

• Maintain historical documentation and supporting records necessary to demonstrate contract performance and mission accomplishments.

• Provide administrative continuity when operational leadership is engaged in meetings, customer coordination, production management, or other mission-critical activities.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications

• A minimum of 2 years of proven administrative working experience.

• Tech-savvy and experience with Microsoft Office Suites and email programs.

• Strong organization and time management skills.

• Ability to prioritize and multitask.

• Administrative Skills.

• Proactive approach to problem-solving.

• Flexibility.

• Good written and verbal skills.

• Good Interpersonal and communication skills.

• Attention to detail.

• Ability to lift up to 50 pounds.

• Ability to pass Pre-employment Drug Test and background Screening.

• Ability to receive a favorable Tier 1 investigation result and obtain/maintain a CAC.

Desired Qualifications:

• High school diploma or GED.

• Valid driver’s license.

• Valid commercial driver's license with Passenger Endorsement.

Pay & Benefits:

• Hourly Compensation: $23.27.

• Hourly Health & Welfare: $5.09.

Job ID

2026-26155

Work Type

On-Site

Company Description

Work Where it Matters

Akima Facilities Operations (AFO), an Akima company, is not just another federal facilities contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At AFO, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders , AFO provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers , AFO sustains mission readiness and ensures quality of life by maintaining high value assets and operations at peak performance and successfully manages these operations through accurately forecasting, managing, and aggressively controlling costs.

As an AFO employee , you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at [e-mail] or 571-353-7053 (information about job applications status is not available at this contact information).