On-Site Office & Showroom Coordinator (New York)

Randa Apparel & Accessories; New York (NY); On-site; USD 36,000 - 40,000; Full time

Benefits offered by this job

Competitive base compensation

Three weeks paid time off

Paid holidays

Health, vision, dental insurance

401(k)

Commuter benefit

Life insurance

Disability benefits

Parental leave

Job summary

Randa Apparel & Accessories in New York, NY is seeking an Office Services Coordinator to be the front face of our New York corporate HQ. This on-site role delivers hospitality and workplace services, from reception and visitor support to showroom readiness and catering coordination.

You will help manage meetings, vendor coordination, inventory of refreshments and office supplies, and may assist Sales, Design, and Merchandising as capacity allows.

Qualifications

• Associate degree in Business Administration, Hospitality, Fashion Merchandising, or a related fashion field required; bachelor's degree preferred.
• 1-3 years of experience in hospitality, office services, reception, workplace experience, customer service, or a similar service-oriented environment.
• Strong organizational, communication, customer service, and prioritization skills.
• Ability to work independently, take initiative, and recognize when additional support is needed.
• Working knowledge of Microsoft 365 preferred.
• Ability to regularly move throughout the office, assist with meeting and event setup, and lift or carry up to 25 pounds.

Responsibilities

• Serve as first point of contact for associates, customers, guests, vendors, and visitors at the New York office.
• Maintain reception area, lobby, showrooms, and front-facing spaces to be clean and presentation-ready.
• Manage showroom reservations and conference room scheduling, meeting setup and breakdown, and room resets between appointments.
• Coordinate catering requests, deliveries, setup and breakdown, and maintain vendor certificates of insurance.
• Manage weekly grocery and hospitality ordering and maintain inventory of refreshments, coffee, pantry, kitchen, and office supplies.
• Anticipate busy visitor, showroom, meeting, and event periods and communicate needs to Office Administrator.
• Maintain the employee Cafe information screen and create engaging content for birthdays and company announcements.
• Provide backup support for employee-facing and back-office Office Services functions as needed.
• Assist other corporate teams with showroom, sample, product, events, and administrative support.
• Perform other duties as required within scope of the role.

Skills

Organizational skills

Customer service

Communication

Education

Associate degree in Business Administration, Hospitality, Fashion Merchandising, or related

Bachelor's degree preferred

Tools

Microsoft 365

Job description

Randa Apparel & Accessories in New York, NY is seeking an Office Services Coordinator to be the front face of our New York corporate HQ. This on-site role delivers hospitality and workplace services, from reception and visitor support to showroom readiness and catering coordination.

You will help manage meetings, vendor coordination, inventory of refreshments and office supplies, and may assist Sales, Design, and Merchandising as capacity allows.