On-Site Office & Operations Coordinator (Construction)

Mechworks Mechanical; Cary (NC); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan (ESOP)

401(k) with employer match

Medical, dental, vision insurance

Life and AD&D; disability benefits

Paid Time Off and holidays

Job summary

Mechworks Mechanical Contractors, Inc. in Cary, NC is seeking an Office Operations Coordinator. This on-site role connects field crews, project managers, estimators, and the corporate team to run office operations, purchasing, and payroll support.

The position requires 3+ years in office administration, proficiency with Microsoft 365, and the ability to handle confidential information with discretion. Local travel is required for errands and occasional trips to other offices.

Qualifications

• High school diploma or GED required.
• Three+ years of office administration or administrative support experience.
• Comfortable using iPads, iPhones, and mobile apps.
• Proficient with Microsoft 365 (Outlook, Excel, Word, Teams).
• Able to learn new software quickly and explain it clearly to others.
• Handles confidential employee and financial information with discretion.
• Able to pass a background check and pre-employment drug screen.
• Experience with construction accounting software, ideally Viewpoint Vista, or similar ERP system.

Responsibilities

• Answer incoming phone calls and greet visitors.
• Process incoming and outgoing mail.
• Order and maintain office supplies.
• Maintain organized project, vendor, and administrative files.
• Run local errands and handle bank deposits and post office trips.
• Plan office events and support swag orders.
• Enter accounts payable invoices into Vista and place orders for materials.
• Keep Visa receipts and balance monthly statements on a tracking spreadsheet.
• Assist estimators and project managers with bid documents and inspections.
• Provide notary services for company documents.
• Serve as first point of contact for field employees with timekeeping app issues.

Skills

Office administration

Discretion with confidential info

Communication skills

Problem solving

Education

High school diploma or GED

Tools

Microsoft 365

Viewpoint Vista (ERP)

Job description

Mechworks Mechanical Contractors, Inc. in Cary, NC is seeking an Office Operations Coordinator. This on-site role connects field crews, project managers, estimators, and the corporate team to run office operations, purchasing, and payroll support.

The position requires 3+ years in office administration, proficiency with Microsoft 365, and the ability to handle confidential information with discretion. Local travel is required for errands and occasional trips to other offices.