Mission-Driven Office & Operations Coordinator

Jewish Family & Children's Service, Greater Boston; Waltham (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

Jewish Family & Children's Service, Greater Boston in Waltham seeks an Office Coordinator to support our headquarters and advance our mission of strengthening individuals, families, and communities. This on-site role is based in Waltham, with 8:00am–4:00pm core hours and flexible start/end times, plus occasional travel to other JF&CS locations.

As the operational hub, you will own day-to-day office operations, coordinate facilities projects, and lead front-desk coverage ~15 hours per week while

Qualifications

• 3-5 years of experience in office administration, operations, or related fields.
• Strong organizational skills and ability to manage multiple priorities in a busy office.
• Initiative, problem solving, and ability to work with minimal supervision.
• Excellent communication and customer service for staff, visitors, vendors, and community partners.
• Experience coordinating projects and cross-department tasks.

Responsibilities

• Own day-to-day office operations and implement processes to keep staff productive and clients supported.
• Coordinate facilities projects, maintenance, inspections, permits, vendor relationships, and emergency prep.
• Lead and support office staff, ensuring reliable coverage and high-quality customer service.
• Provide ~15 hours per week of front-desk coverage for welcoming and security.
• Coordinate with HR, IT, and Fiscal on office-related staffing and space planning.

Skills

Office administration

Organization

Customer service

Project coordination

Team leadership (preferred)

Microsoft Office

Tools

Microsoft Office

Job description

Jewish Family & Children's Service, Greater Boston in Waltham seeks an Office Coordinator to support our headquarters and advance our mission of strengthening individuals, families, and communities. This on-site role is based in Waltham, with 8:00am–4:00pm core hours and flexible start/end times, plus occasional travel to other JF&CS locations.

As the operational hub, you will own day-to-day office operations, coordinate facilities projects, and lead front-desk coverage ~15 hours per week while