On-Site Office Ambassador

KinderCare; Beaverton (OR); Vor Ort; USD 65.000 - 90.000; Vollzeit

Zusammenfassung

KinderCare is seeking an experienced administrative professional to support executives in Beaverton, OR. The role includes managing complex schedules, coordinating meetings and travel, and producing executive-level reports and presentations.

Candidates should have 4+ years in an admin role, strong MS Office skills, and excellent communication. The position emphasizes proactive service, cross-functional collaboration, and reliable issue resolution.

Qualifikationen

• Four-year college degree preferred.
• Minimum 4+ years of experience in an administrative role supporting executives/leaders.
• Proficient with Microsoft Word, Excel, and PowerPoint.
• Highly developed verbal and written communication skills.
• Event planning experience.
• Ability to multi-task and prioritize rapidly.

Aufgaben

• Maintain and coordinate complex schedules, meetings, travel arrangements, and expense reports; virtual meeting management and maintaining computer related hardware and software systems.
• Support the creation and editing of executive reports and presentations; collect and manage monthly business review data.
• Handle coordination of travel and meeting logistics; ensure timely follow-ups and issue resolution.
• Provide professional administrative support to department members and prepare general correspondence and reports.
• Assist with documentation to train staff and partners on projects, processes, and strategies.

Kenntnisse

Executive support

MS Word proficiency

Excel proficiency

PowerPoint proficiency

Verbal and written communication

Event planning

Multitasking

Prioritization

Ausbildung

Four-year college degree

Tools

Microsoft Office

Jobbeschreibung

• Maintain and coordinate complex schedules, meetings, travel arrangements, and expense reports; virtual meeting management and maintaining computer related hardware and software systems.
• Support the creation and editing of executive reports and presentations. Collect and manage monthly business review data.
• Handle tracking of portfolio realignments, new site openings, and community partnerships. Support the Salesforce contracting process and approval as needed.
• Provide administrative support to members of the department in an efficient and professional manner, including but not limited to preparing general correspondence and reports.
• Assist with preparation and maintenance of updated documentation to facilitate training of staff and other key partners on department projects, processes, and strategies.
• Model courteous, professional, and helpful customer service by taking ownership of issues referred to the department, guiding them to the appropriate individual or resource, and following up to ensure resolution.
• Foster and maintain effective partnerships with internal customers, ensuring that there is a high level of engagement and support across all functions.
• Coordinate IT/Facilities support for computer, office equipment, and maintenance issues.
• Other duties and projects to be assigned; occasional travel could be required.

• Maintain and coordinate complex schedules, meetings, travel arrangements, and expense reports; virtual meeting management and maintaining computer related hardware and software systems.
• Support the creation and editing of executive reports and presentations. Collect and manage monthly business review data.
• Handle tracking of portfolio realignments, new site openings, and community partnerships. Support the Salesforce contracting process and approval as needed.
• Provide administrative support to members of the department in an efficient and professional manner, including but not limited to preparing general correspondence and reports.
• Assist with preparation and maintenance of updated documentation to facilitate training of staff and other key partners on department projects, processes, and strategies.
• Model courteous, professional, and helpful customer service by taking ownership of issues referred to the department, guiding them to the appropriate individual or resource, and following up to ensure resolution.
• Foster and maintain effective partnerships with internal customers, ensuring that there is a high level of engagement and support across all functions.
• Coordinate IT/Facilities support for computer, office equipment, and maintenance issues.
• Other duties and projects to be assigned; occasional travel could be required.

Qualifications

• Four-year college degree preferred.
• Minimum 4+ years of experience in an administrative role supporting executives/leaders.
• Proficient with Microsoft Word, Excel, and PowerPoint.
• Highly developed verbal and written communication skills.
• Event planning.
• Multi-tasking.
• Quickly prioritize and direct multiple requests.