On-Site Museum Admin & Operations Coordinator

Okhistory; Tulsa (OK); On-site; USD 41,000 - 50,000; Full time

Job summary

Oklahoma Historical Society’s OKPOP Museum in Tulsa is seeking an Administrative Assistant to provide day-to-day administrative support. The role focuses on coordinating calendars, meetings, and travel, preparing reports, and handling correspondence for staff and visitors.

The position emphasizes collaboration with the Executive Director and Museum Operations Manager, requiring strong organizational skills and customer service excellence in a fast-paced museum environment.

Qualifications

• Associate's degree or equivalent experience in a relevant field.
• Proven administrative or office support experience in a professional setting.
• Strong written and verbal communication, with ability to professional respond to inquiries.

Responsibilities

• Manage calendars, schedule meetings, and coordinate conference room reservations.
• Prepare correspondence, agendas, minutes, and administrative documents.
• Answer phones and provide professional customer service to visitors and partners.
• Maintain filing systems and organize travel arrangements.
• Process purchase requests and track invoices and reimbursements.

Skills

Organizational skills

Written and verbal communication

Customer service

Schedule coordination

Attention to detail

Education

Associate's degree in Business Administration, Office Administration, Communications, or related field

Tools

Microsoft Office

Job description

Oklahoma Historical Society’s OKPOP Museum in Tulsa is seeking an Administrative Assistant to provide day-to-day administrative support. The role focuses on coordinating calendars, meetings, and travel, preparing reports, and handling correspondence for staff and visitors.

The position emphasizes collaboration with the Executive Director and Museum Operations Manager, requiring strong organizational skills and customer service excellence in a fast-paced museum environment.