On-site HUD Senior Living Apartment Manager

Archdiocese of St. Louis; Northern (KY); Hybrid; USD 42,000 - 55,000; Full time

Job summary

Cardinal Ritter Senior Services, a ministry of Catholic Charities of the Archdiocese of Saint Louis, is seeking an Apartment Manager to join our team. This role manages HUD-subsidized properties on-site, working with residents and staff to ensure quality care and safe, well-maintained housing.

The ideal candidate has an associate degree in business administration or accounting, HUD/EIV knowledge, supervisory experience, and proficiency with Excel and Word.

Qualifications

• Associate degree in Business Administration or Accounting is desired.
• Certification, or the ability to be certified, by an agency such as Quadel, is required.
• Experience in apartment management is preferred.
• Knowledge of HUD and EIV is preferred.
• Knowledge of and experience working with computer, capable of using Excel and Word programs in Microsoft is necessary.

Responsibilities

• Manages the daily operations of an apartment site, including working with residents and supervising office, service coordinator, maintenance and custodial staff.
• Supervises, evaluates and signs e-time cards for Assistant manager, management assistant, service coordinator, maintenance supervisor, custodian and bus driver.
• Performs duties as a member of tenant selection team and ensures the completion of work necessary for HUD subsidized apartments.
• Maintains close liaison with Housing Operations Manager(s) in coordinating the filling of turnover apartments.
• Reviews documents for complete information, coordinates unit preparation for tenant move-ins.
• Advises tenants of all payment procedures and ensures follow-up in case of non-payment of rent or other assessed fees.
• Supervise Assistant Manager and Management Assistant in the fulfillment of assigned duties pertinent to that job description.
• Works with the Property Supervisor to develop work schedules for the maintenance and custodial staff; to purchase appropriate equipment and supplies which will assure proper cleanliness of apartments, common areas, sidewalks, parking lots and grounds.
• Monitors work order procedures to ensure prompt and efficient service for residents.
• Monitors cost, timeliness and quality of work performed by staff throughout the site.
• Interviews and hires new employees for apartment staff.
• Conducts at least one walk-through inspection of entire building and grounds quarterly; makes daily spot checks of heavy traffic areas to ensure a high level of sanitation and safety.
• Develops and supervises monthly activity programs.
• Revises and updates instructions for security personnel and resident assistants to ensure optimum safety and efficiency.
• Conducts at least one fire drill annually for all tenants, unless otherwise directed by the local fire department.
• Advises the Resident Council and any special committees working to improve the life style in the apartments.
• Appoints, supervises and follow-up with Floor Captains on a daily basis to ensure proper implementation of I’m OK program.
• Attends required meetings and in-services of Cardinal Ritter Senior Services.
• Follows all applicable policies and procedures to include those implemented by HUD and Cardinal Ritter Senior Services.
• Monitors monthly budgetary line items and informs supervisor(s) about discrepancies.
• Recommends action when necessary in order to remain within the budget.
• Utilizes the chart of accounts for coding and approving expenditures. Verifies the amounts, completion of work, and receipt of materials and submits expenses for payment on a weekly basis.
• Orders office supplies through Coupa System
• Responsible for ensuring staff follows HR Policies and Procedures.
• Performs other duties as assigned.

Skills

People skills

Leadership

Teamwork

Detail oriented

Education

Associate degree in Business Administration or Accounting

HUD Certification (Quadel) or equivalent

Tools

Excel

Word

Job description

Cardinal Ritter Senior Services, a ministry of Catholic Charities of the Archdiocese of Saint Louis, is seeking an Apartment Manager to join our team. This role manages HUD-subsidized properties on-site, working with residents and staff to ensure quality care and safe, well-maintained housing.

The ideal candidate has an associate degree in business administration or accounting, HUD/EIV knowledge, supervisory experience, and proficiency with Excel and Word.