On-Site HR Project Coordinator — Process & Compliance

Caring for Others; Redmond (OR); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Paid Time Off

Dental Insurance

Life Insurance

Employee Assistance Program

Health Insurance Plans

401(k) Match

Professional Development

Training & Orientation

Supportive Team

Job summary

Caring for Others is seeking an HR Project Coordinator for a fully on-site role based in Central Oregon. The position focuses on managing a high volume of HR administrative projects across the employee lifecycle, ensuring accuracy, compliance, and timely delivery.

You will coordinate with the HR team, managers, and employees to maintain documentation and drive efficiency. The role requires strong organizational skills, attention to detail, discretion with PHI, and proficiency in standard MS

Qualifications

• Experience in executive or administrative assistance, human resources, onboarding, recruiting, or training administration preferred.
• Highly organized with excellent attention to detail and accurate record-keeping.
• Committed to compliance, HIPAA standards, and handling confidential information with discretion.
• Proactive communicator with a warm, professional presence and service mindset.
• Able to manage multiple priorities and deadlines in a fast-paced environment.

Responsibilities

• Manage and coordinate multiple HR administrative projects from initiation through completion.
• Develop and maintain project timelines, task lists, and status documentation.
• Ensure compliance with company policies, federal, state, and local employment regulations.
• Prepare and organize employee lifecycle documentation including onboarding, transfers, interview instruments, and offboarding materials.
• Track and verify completion of required documents, signatures, and procedural steps.
• Maintain accurate HR files and records in compliance with legal requirements.
• Coordinate communication among HR team, managers, and employees regarding project status and requirements.
• Process and maintain employee records, employment verification, and reference checks.
• Assist with document coordination, background checks, and onboarding processes.
• Identify process improvement opportunities and implement efficiency enhancements.
• Generate reports and maintain project metrics and data analysis.
• Support HR team with special projects and ad hoc requests.

Skills

Highly organized

Attention to detail

Proactive communicator

Time management

Service-minded

Tools

Excel

Outlook

PowerPoint

Word

Job description

Caring for Others is seeking an HR Project Coordinator for a fully on-site role based in Central Oregon. The position focuses on managing a high volume of HR administrative projects across the employee lifecycle, ensuring accuracy, compliance, and timely delivery.

You will coordinate with the HR team, managers, and employees to maintain documentation and drive efficiency. The role requires strong organizational skills, attention to detail, discretion with PHI, and proficiency in standard MS