HR Project Coordinator

Caring for Portland, LLC; Redmond, Northern (OR, KY); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

PTO & Holidays

Dental & Vision Insurance

Life Insurance

Employee Assistance Program

Health insurance contributions

401(k) with match

Professional development

Training & orientation week

Job summary

Caring for Others in Central Oregon is seeking an HR Project Coordinator to manage a high-volume portfolio of HR admin projects through completion. You will develop timelines, maintain documentation, ensure compliance with policies and employment laws, and support onboarding, transfers, and offboarding processes.

The role emphasizes meticulous record-keeping, HIPAA compliance, and proactive communication across HR, managers, and staff.

Qualifications

• Experience in executive/administrative support, HR, project management, onboarding, recruiting, or training administration.
• Highly organized with meticulous record-keeping and attention to detail.
• Committed to compliance including HIPAA and handling confidential information.

Responsibilities

• Manage and coordinate multiple HR administrative projects from initiation to completion.
• Develop and maintain project timelines, task lists, and status documentation.
• Ensure compliance with company policies and employment regulations.
• Prepare and organize employee lifecycle documents including onboarding and offboarding.
• Track signatures and procedural steps; maintain HR files and records.
• Coordinate communication among HR, managers, and employees on status and requirements.
• Process employment verification and reference checks; assist with onboarding processes.
• Identify process improvements and implement efficiency enhancements.
• Generate reports and maintain project metrics.

Skills

Project management

Organized

HIPAA compliance

Communication

Multitasking

Discretion

Customer service

Time management

Tech-savvy

Tools

Excel

Microsoft Outlook

PowerPoint

Word

Job description

Description

POSITION SUMMARY

The HR Project Coordinator assists with a high volume of administrative projects relating to the employee lifecycle — ensuring that all documents, tasks, and steps are complete, accurate, and compliant. This role is highly process-focused and detail oriented and administrative in nature.

This is a fully on-site job based out of Central Oregon.

WHO WE ARE

• A family-owned organization with 20 years experience of raising the standards for in-home care — and we're still pushing higher.
• We build teams of driven, mission-obsessed experts whose energy and focus turn every initiative into a success
• Our process is our promise: proven systems and disciplined execution deliver exceptional care to every Community, Employee, and Client.
• A culture built to energize — powering meaningful careers for world changers who never settle.
• See How We're Raising the Bar

ROLE RESPONSIBILITIES

What you'll lead and own as an - HR Project Coordinator

• Manage and coordinate multiple HR administrative projects from initiation through completion
• Develop and maintain project timelines, task lists, and status documentation
• Ensure compliance with company policies, federal, state, and local employment regulations
• Prepare and organize employee lifecycle documentation including onboarding, transfers, interview instruments, and offboarding materials
• Track and verify completion of required documents, signatures, and procedural steps
• Maintain accurate HR files and records in compliance with legal requirements
• Coordinate communication among HR team, managers, and employees regarding project status and requirements
• Process and maintain employee records, employment verification, and reference checks
• Assist with document coordination, background checks, and onboarding processes
• Identify process improvement opportunities and implement efficiency enhancements
• Generate reports and maintain project metrics and data analysis
• Support HR team with special projects and ad hoc requests

ROLE QUALIFICATIONS

• Experience in executive or administrative assistance, Human Resources, project management onboarding, recruiting, or training administration preferred
• Highly organized with excellent attention to detail and accurate record-keeping practices
• Committed to compliance, HIPAA standards, and handling confidential information with discretion
• Proactive communicator with a warm, professional presence and a service-first mindset
• Able to manage multiple priorities and deadlines in a fast-paced environment
• Proficient in Excel, Microsoft Outlook, PowerPoint, and Word
• Experience in home care, healthcare, or a regulated industry a bonus

COMPREHENSIVE WELLNESS PORTFOLIO

In your role with Caring for Others, you’re responsible for upholding, executing, and supporting our mission. As such, it is our honor to support you with:

• Paid Time Off and Paid Holidays*
• 100% Company-Paid Dental Insurance and Vision Insurance*
• 100% Company-Paid $25,000 Life Insurance Policy*
• 100% Company-Paid Employee Assistance Program - including mental health counseling sessions, financial coaching, provider referrals, and childcare resources - available 24/7
• Customizable Health Insurance Plans: Up to 100% Company Contribution to plan premium for Employee, PLUS additional contribution for Dependents as needed*
• 401(k) Retirement Program - with Employer Match*
• Professional Development -- ongoing education, wraparound support, and leadership coaching
• A Next-Level, Comprehensive Training and Orientation Week
• And a supportive team to work alongside!

Requirements

• Proactive, solution-oriented self-starter who takes initiative and works independently
• Values innovation, efficiency, and streamlined processes
• Excellent written and verbal communication skills in English
• Meticulous attention to detail, with accurate record-keeping and documentation
• Strong project management skills — strategic, organized, and intuitive
• Collaborative team player with excellent interpersonal skills
• Results-driven, with proven time management skills and the ability to juggle multiple priorities and deadlines in a fast-paced environment
• Exercises sound judgment and discretion in handling sensitive matters
• Tech-savvy and comfortable with a variety of software and devices
• Warm, welcoming, and professional demeanor with a commitment to outstanding customer service
• Strong commitment to compliance, including knowledge of HIPAA best practices for handling PHI
• Administrative experience in a related specialty such as accounting, customer service, scheduling, billing, IT, project management, sales, marketing, business development, staffing, recruiting, care coordination, compliance, office or business management, human resources, or operations
• Background in senior care, assisted living, skilled nursing, or in-home care

Caring for Others is an equal opportunity employer committed to a diverse and inclusive workforce.

Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

*Benefit eligibility is based on hours worked.