On-Site HR Office Assistant | Front Desk & Admin

ASM Global-AEG Management Brooklyn LLC.; Seattle (WA); On-site; USD 33,000 - 37,000; Full time

Job summary

Barclays Center in Brooklyn, NY is seeking an Office Assistant to provide essential HR and administrative support onsite. This role reports to the Human Resources Business Partner and supports mass new hire orientations, communications, budgeting, and calendar management.

The ideal candidate will have 2+ years of front desk or HR-related experience, a Bachelor's in HR or equivalent, and be highly organized with strong communication and multitasking skills.

Qualifications

• 2+ years’ proven experience as a front desk representative, agent, or relevant experience.
• Bachelor's degree in HR or equivalent HR experience.
• Highly organized, resourceful, quick learner, and able to handle multiple projects.

Responsibilities

• Assist with mass new hire orientations, including the I-9 verification process, mass hire file submission, and auditing new hire paperwork for accuracy and completeness.
• Send communications to arena staff regarding policy changes, office closures, and other HR updates as needed.
• Lead ordering of event meals, supplies, and other miscellaneous items to support HR and arena operations.
• Manage office budget and supply needs, ensuring resources are available and appropriately maintained.
• Schedule HR meetings, take meeting notes, and distribute recaps to the HR team and supporting arena teams.
• Provide general administrative and clerical support to the HR team and other departments as needed.
• Maintain a professional, friendly, and hospitable presence in all internal and external interactions.
• Respond to inquiries and requests from internal employees, clients, guests, and the general public, providing timely and professional assistance.
• Provide administrative support, including data entry, filing, and document preparation.
• Professionally operates a multi-line telephone console, routing incoming calls to the appropriate person or location within the arena and external corporate offices.
• Schedule meetings, appointments, and conference room usage, maintaining appointment calendars and coordinating room availability.
• Maintain company confidentiality and proprietary information in accordance with established policies and procedures.
• Ensure conference spaces are clean, organized, and maintained to create a "Best-in-Class" environment that facilitates positive relations.
• Assist with the upkeep and organization of the executive office storage room.
• Stock and maintain kitchen pantries in the executive office, administrative offices, and employee breakroom.
• Performs other duties as assigned.

Skills

Customer service

Teamwork

Communication

Organizational skills

Multitasking

Flexibility

Phone etiquette

Education

Bachelor's degree in HR or equivalent HR experience

Tools

Microsoft Office

Zoom

Job description

Barclays Center in Brooklyn, NY is seeking an Office Assistant to provide essential HR and administrative support onsite. This role reports to the Human Resources Business Partner and supports mass new hire orientations, communications, budgeting, and calendar management.

The ideal candidate will have 2+ years of front desk or HR-related experience, a Bachelor's in HR or equivalent, and be highly organized with strong communication and multitasking skills.