On-Site Grant Support Assistant — Full-Time Admin Role

The California State University; Bakersfield, Northern (CA, KY); On-site; USD 41,000 - 54,000; Full time

Benefits offered by this job

Medical plans

Dental plans

Vision coverage

CalPERS retirement

CSU tuition waiver

Vacation days

Sick leave with unlimited accrual

Paid holidays

Job summary

The California State University Bakersfield seeks a Grant Support Assistant to provide routine clerical and administrative support for GRaSP. The role involves processing personnel, purchasing, travel, and financial documents while maintaining records and assisting with grant-related transactions.

Under supervision of the Associate Vice President for GRaSP, you will support workshops and events, handle front-office tasks, and ensure smooth administrative operations within a diverse university

Qualifications

• High school diploma or GED with at least 1 year of office experience.
• Regular and reliable attendance.
• Ability to use standard office equipment.
• Strong written and verbal communication skills.
• Demonstrated customer service experience requiring diplomacy.
• Ability to maintain confidentiality and manage time effectively.
• Willingness to travel and attend training off-site.

Responsibilities

• Prepare standard hiring paperwork, student employment documents, and appointment requests for grant-funded employees.
• Prepare and process basic purchasing requests, requisitions, payment requests, travel requests, reimbursements, and other financial documents.
• Route forms and supporting documentation for required university approvals and signatures.
• Track the status of submitted paperwork and provide routine follow up with university offices to facilitate timely processing.
• Order laboratory and office supplies and maintain supply inventory.
• Reconcile monthly ProCard reports according to established procedures.
• Maintain records of grant-related expenditures and assist with compiling routine financial information.
• Respond to routine administrative requests from faculty and staff by preparing documents, processing forms, and completing assigned clerical support activities.

Job description

The California State University Bakersfield seeks a Grant Support Assistant to provide routine clerical and administrative support for GRaSP. The role involves processing personnel, purchasing, travel, and financial documents while maintaining records and assisting with grant-related transactions.

Under supervision of the Associate Vice President for GRaSP, you will support workshops and events, handle front-office tasks, and ensure smooth administrative operations within a diverse university