Grants & Events Administrative Assistant II

California State University, Bakersfield; California (MO); On-site; USD 40,000 - 57,000; Full time

Benefits offered by this job

CSU tuition waiver

Vacation days

Sick leave

Public holidays

Job summary

California State University, Bakersfield is seeking an Administrative Support Assistant II to provide administrative support for grants and outreach, coordinate events, manage budgets, travel, and routine financial documents. The role requires a high school diploma or GED plus three years in an office setting, with on-site work and a strong focus on accuracy.

Candidates will assist with budgeting, scheduling, and coordination with campus offices, vendors, and participants, ensuring compliance

Qualifications

• EDUCATION & EXPERIENCE – High school diploma or GED and three (3) years of recent (within five years) experience in an office environment.

Responsibilities

• Assist with planning and coordinating annual outreach events by developing and maintaining event timelines, tracking tasks, coordinating logistical arrangements, and following up with participants and campus service providers.
• Monitor and adhere to event timelines, maintain budget records, and communicate status to the appropriate Director.
• Track and document grant-related administrative activities; notify Directors of upcoming due dates and missing information.

Skills

Regular attendance

Policy knowledge

Office software

Independent judgment

Communication

Time management

Customer service

Education

High school diploma or GED

Tools

CMS/CFS

25Live

WCMS

Job description

California State University, Bakersfield is seeking an Administrative Support Assistant II to provide administrative support for grants and outreach, coordinate events, manage budgets, travel, and routine financial documents. The role requires a high school diploma or GED plus three years in an office setting, with on-site work and a strong focus on accuracy.

Candidates will assist with budgeting, scheduling, and coordination with campus offices, vendors, and participants, ensuring compliance