Grant Support & Research Admin Assistant

California State University, Bakersfield; California (MO); On-site; USD 41,000 - 54,000; Full time

Benefits offered by this job

Best-in-class benefits

CSU tuition waiver

Vacation and sick leave

Job summary

California State University, Bakersfield is seeking an Administrative Support Assistant I to support the GRaSP office. The role provides routine clerical and administrative assistance to Principal Investigators, handling personnel, purchasing, travel, and financial documents in accordance with university policies.

Under supervision, the incumbent assists with front office duties, event logistics, and documentation for grants and sponsored programs, and supports workshops and trainings.

Qualifications

• High school diploma or GED with 1 year of office experience.
• Excellent written and verbal communication.
• Ability to maintain confidentiality and handle sensitive situations.

Responsibilities

• Prepare standard hiring paperwork and appointment requests for grant-funded employees.
• Process basic purchasing, requisitions, travel requests and reimbursements.
• Route forms for required university approvals and signatures.
• Track status of submitted paperwork and follow up with offices.
• Order laboratory and office supplies and maintain inventory.
• Reconcile monthly ProCard reports.
• Maintain records of grant-related expenditures and assist with routine financial data.
• Assist with front office tasks, document prep, and clerical support.

Skills

Attendance reliability

Policy knowledge

Office equipment

Problem solving

Math skills

Written communication

Customer service

Diplomacy

Teamwork

English grammar

Policy interpretation

Confidentiality

Organizational skills

Computer skills

University systems

Travel flexibility

Overtime flexibility

Education

High school diploma or GED

Job description

California State University, Bakersfield is seeking an Administrative Support Assistant I to support the GRaSP office. The role provides routine clerical and administrative assistance to Principal Investigators, handling personnel, purchasing, travel, and financial documents in accordance with university policies.

Under supervision, the incumbent assists with front office duties, event logistics, and documentation for grants and sponsored programs, and supports workshops and trainings.