On-Site Front Office & Billing Specialist

Katsam LLC; Sterling (VA); On-site; USD 30,307 - 35,817; Full time

Job summary

GettierCommercial in Sterling, VA is seeking a Front Office & Billing Coordinator. The role blends front-office support with billing duties, handling invoicing for completed field work in QuickBooks and later NetSuite transitions, while greeting visitors and maintaining office operations.

Responsibilities include invoicing, data entry, and coordinating with staff to ensure accurate billing. Strong confidentiality and customer-service skills are essential for this on-site position.

Qualifications

• QuickBooks experience is required.
• Strong time-management skills in a fast-paced setting.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Professionalism, discretion, and strict confidentiality.
• Clear, professional communication; customer-service experience is a plus.
• Positive, can-do attitude and team-oriented mindset.

Responsibilities

• Invoice all completed work accurately and on time (including night bulk trash pickups and day-ops).
• Enter, review, and reconcile billing data; resolve discrepancies before invoicing.
• Coordinate with operations to confirm job completion and billable work.
• Support accounts receivable follow-up; respond to routine billing questions.

Skills

QuickBooks

Time management

Microsoft Word

Microsoft Excel

Outlook

Professionalism

Discretion

Customer service

Team-first

Bilingual Spanish (pref)

Tools

Guru

Slack

NetSuite

Job description

GettierCommercial in Sterling, VA is seeking a Front Office & Billing Coordinator. The role blends front-office support with billing duties, handling invoicing for completed field work in QuickBooks and later NetSuite transitions, while greeting visitors and maintaining office operations.

Responsibilities include invoicing, data entry, and coordinating with staff to ensure accurate billing. Strong confidentiality and customer-service skills are essential for this on-site position.