Front Office & Billing Specialist

Katsam-Property-Services; Sterling (VA); On-site; USD 30,307 - 35,817; Full time

Job summary

GettierCommercial in Sterling, VA is seeking a Front Office & Billing Coordinator. This on-site role blends front-office support with billing and invoicing in QuickBooks for night bulk trash, maintenance, and day-operations work.

You will greet visitors, answer calls, manage mail, and support accounts receivable while assisting with NetSuite during the transition. Strong organizational skills and discretion are essential; bilingual Spanish a plus.

Qualifications

• QuickBooks experience
• Strong time-management skills and ability to prioritize in a fast-paced environment
• Computer literacy: Microsoft Word, Excel, and Outlook; Guru and Slack a plus
• Professionalism, discretion, and strict confidentiality
• Clear, professional communicator; customer-service experience a plus
• Positive, can-do attitude and a team-first orientation

Responsibilities

• Invoice all completed work on time, including night bulk trash, maintenance, and day-operations jobs.
• Enter, review, and reconcile billing data in QuickBooks; resolve discrepancies before invoicing.
• Coordinate with operations to confirm job completion and billable work.
• Support accounts receivable follow-up and routine billing questions.
• Assist with data entry and NetSuite billing during system transition.
• Greet and direct visitors professionally.
• Answer, screen, and route calls; manage staff phone roster.
• Receive and distribute mail and courier deliveries; manage outgoing mail.
• Announce vendor arrivals and assist with Friday catering lunches.
• Maintain office supplies; monitor stock and place orders.
• Ensure operation of office equipment; coordinate repairs and inventory.
• Help employees with copier use and email setup.
• Keep the coffee bar stocked and area clean.
• Assist GM and Operations Director with scanning and projects.
• Support HR with pre-onboarding and electronic forms/self-service setup.

Skills

QuickBooks experience

Time management

Microsoft Word

Microsoft Excel

Microsoft Outlook

Communication skills

Discretion & confidentiality

Team-oriented

Tools

NetSuite

Guru

Slack

QuickBooks

Microsoft Office

Job description

GettierCommercial in Sterling, VA is seeking a Front Office & Billing Coordinator. This on-site role blends front-office support with billing and invoicing in QuickBooks for night bulk trash, maintenance, and day-operations work.

You will greet visitors, answer calls, manage mail, and support accounts receivable while assisting with NetSuite during the transition. Strong organizational skills and discretion are essential; bilingual Spanish a plus.