On-site Facilities Projects Coordinator

Jewish Community Center of San Francisco; San Francisco (CA); On-site; USD 82,000 - 87,000; Full time

Job summary

The Jewish Community Center of San Francisco is seeking a Facilities Project Coordinator to support the day-to-day operations of the Building Operations department. You will coordinate facilities requests, manage work orders, oversee vendor activities, and support preventive maintenance workflows to keep sites running smoothly.

Under the Senior Project Manager, you will log and track issues, ensure timely follow-through, and elevate concerns as needed.

Qualifications

• Associate or bachelor’s degree, or equivalent combination of education and relevant experience.
• Two or more years of experience in facilities coordination or similar operational role.
• Experience coordinating maintenance, vendors, contractors, or service providers in a high-volume environment.
• Experience using ticketing, work order, or maintenance management systems; Angus experience preferred.
• Highly meticulous with strong file management and record-keeping habits that hold up under a high volume of concurrent work.
• Demonstrated ability to work independently, take initiative, prioritize competing demands, and follow work through completion with limited supervision.
• Ability to process information and communicate clearly and concisely.
• Strong organizational, administrative, communication, and customer service skills.
• Experience supporting purchasing, invoicing, vendor administration, or operational recordkeeping.
• Proficiency with Microsoft 365 applications, particularly Teams, SharePoint, and Lists.

Responsibilities

• Coordinate facilities requests, log issues, assign tickets, and track closure.
• Administer Angus work order system including reviews and status updates.
• Monitor open, overdue, and recurring service requests; escalate safety concerns, delays, or items requiring decisions.
• Schedule vendors for planned maintenance and repairs.
• Coordinate work orders, vendor activity, preventive maintenance, and closeout documentation.
• Communicate service updates to staff, vendors, and stakeholders.

Skills

Facilities coordination

Vendor management

Ticketing systems

Attention to detail

Communication skills

Independent work

Education

Associate or bachelor’s degree

Tools

Angus CMMS

Microsoft 365

Job description

The Jewish Community Center of San Francisco is seeking a Facilities Project Coordinator to support the day-to-day operations of the Building Operations department. You will coordinate facilities requests, manage work orders, oversee vendor activities, and support preventive maintenance workflows to keep sites running smoothly.

Under the Senior Project Manager, you will log and track issues, ensure timely follow-through, and elevate concerns as needed.