Facilities Project Coordinator (Hybrid)

The Jewish United Fund of Metropolitan Chicago; Chicago (IL); Hybrid; USD 58,000 - 72,000; Full time

Benefits offered by this job

401(k) match

Paid time off - 22 days

11 sick days

Up to 21 paid holidays

Job summary

The Jewish United Fund (JUF) is seeking a driven Facilities Project Coordinator in Chicago. The role supports the Project Manager and Facilities staff in planning, implementing, and administering various projects across construction, contracting, purchasing, and master contracts in building operations.

Ideal candidates will have a degree in administration/real estate/engineering or equivalent experience, excel in MS Office and CAD, and excel at budgeting, vendor research, and stakeholder

Qualifications

• Bachelor’s degree in administration, business, real estate, architecture, engineering, construction management, or three years of relevant work experience.
• Experience reviewing and analyzing construction documents such as plans, specifications and contracts.
• Demonstrated performance and successful coordination of projects.
• Must be an organized self-starter who can work independently with limited supervision and understand when to request guidance.
• Superior attention to detail.
• Strong multi-tasker with the ability to shift directions as needed within short time frames.
• Excellent interpersonal, organizational, time management, and written and oral communication skills, exercising appropriate judgment and professionalism in communications and all interactions.
• Experience using CAD applications preferred.
• Valid driver’s license and access to a car for site visits preferred.

Responsibilities

• Assist project management, construction administration, and property management tasks.
• Prepare RFPs and contract documents.
• Research vendors and coordinate schedules with staff and contractors.
• Attend on-site project meetings.
• Conduct construction project inspections and punchlists.
• Update budgets and process invoices.
• Maintain project notes and data management.
• Maintain communication with JUF Partners.
• Assist in Master Contract and Purchasing Program activities including vendor research and proposal analysis.
• Track proposals and perform comparative analyses.
• Multitask and manage workload with minimal supervision.

Skills

Project coordination

Communication

Time management

Budget tracking

Data management

Multitasking

Vendor liaison

Education

Bachelor's degree in administration/business/real estate/architecture/engineering/construction management

Tools

Microsoft Office Suite

Excel

CAD applications

Job description

The Jewish United Fund (JUF) is seeking a driven Facilities Project Coordinator in Chicago. The role supports the Project Manager and Facilities staff in planning, implementing, and administering various projects across construction, contracting, purchasing, and master contracts in building operations.

Ideal candidates will have a degree in administration/real estate/engineering or equivalent experience, excel in MS Office and CAD, and excel at budgeting, vendor research, and stakeholder