On-Site Executive Assistant to COO | Growth & Coordination

Bish Enterprise; Nebraska; Presencial; USD 65 000 - 80 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health insurance options

Vision insurance

Disability insurance

Paid holidays

Paid time off

401(k) match

Professional growth opportunities

Resumo da oferta

Bish Enterprises, a family-owned agricultural innovation, engineering, and manufacturing company based in Giltner, Nebraska, seeks an Executive Assistant to support its Chief Operating Officer. The role goes beyond traditional admin tasks, coordinating calendars, communications, and cross-team projects with discretion and independence.

You will manage meetings and travel, draft communications, and track deadlines, helping the COO stay organized in a fast-paced environment on-site at our Giltner

Qualificações

• 2+ years of experience as an Executive Assistant or similar support role.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal English communication skills.
• Demonstrated reliability and follow-through.
• Ability to manage multiple responsibilities, deadlines, and changing priorities.
• Ability to work independently and take ownership of responsibilities.
• Strong judgment and discretion handling sensitive information.
• Proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams).
• Legally authorized to work in the United States.
• Able to work on-site at our Giltner, Nebraska location.

Responsabilidades

• Executive & Calendar Support: Manage and maintain the COO's calendar, appointments, meetings, and scheduling priorities.
• Coordinate and confirm phone calls, Teams/Zoom meetings, appointments, and other commitments.
• Identify scheduling conflicts and help prioritize the COO's time.
• Make sure the COO has the documents, notes, links, background information, and other materials needed before meetings.
• Coordinate travel, accommodations, itineraries, events, and related logistics.
• Help keep the COO prepared for upcoming meetings, deadlines, commitments, and responsibilities.
• Email, Communication & Follow-Up: Help organize and maintain the COO's email inbox and communications.
• Track requests, commitments, deadlines, and follow-up items.
• Draft, format, proofread, and review emails, correspondence, reports, presentations, quotes, and other materials.
• Communicate professionally with employees, customers, vendors, industry partners, nonprofit organizations, and other external contacts.
• Screen and appropriately direct incoming communications.
• Maintain professional relationship continuity on behalf of the COO.
• Project & Team Coordination: Follow up with team members across administration, sales, marketing, production, engineering, and other departments.
• Track project deliverables, deadlines, open questions, responsibilities, and next steps.
• Follow through on outstanding items until they are resolved.
• Keep project information, notes, and supporting documents organized.
• Update customer records, notes, CRM information, and project information when requested.
• Administrative & Business Support: Prepare presentations, reports, correspondence, meeting materials, and other documents.
• Organize and maintain electronic files and records.
• Conduct basic research and organize information for executive review.
• Assist with internal and external meetings, events, conferences, and speaking engagements.
• Handle confidential and sensitive information with professionalism and discretion.
• Assist with changing business and executive priorities as needed.

Conhecimentos

Executive support

Calendar management

Email management

English communication

Microsoft 365

Team coordination

Problem solving

Ferramentas

Outlook

Word

Excel

PowerPoint

Teams

Descrição da oferta de emprego

Bish Enterprises, a family-owned agricultural innovation, engineering, and manufacturing company based in Giltner, Nebraska, seeks an Executive Assistant to support its Chief Operating Officer. The role goes beyond traditional admin tasks, coordinating calendars, communications, and cross-team projects with discretion and independence.

You will manage meetings and travel, draft communications, and track deadlines, helping the COO stay organized in a fast-paced environment on-site at our Giltner