On-Site Events Lead & Logistics Coordinator

Aviator Nation Dreamland; Malibu (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Aviator Nation Dreamland in Malibu seeks an experienced Events Coordinator to lead on-site activations and private/community events from planning through execution. You will manage timelines, budgets, and vendors, coordinating with marketing, F&B, and operations to ensure seamless event days.

Responsibilities include vetting inquiries, producing run-of-show docs, directing event-day staff, and handling post-event reports.

Qualifications

• 2-3+ years in event coordination or related hospitality/entertainment role.
• Highly organized with strong attention to detail and the ability to manage multiple events.
• Be punctual, reliable, organized, and detail-oriented, leading by example for event-day staff.
• Strong vendor management, problem-solving, and decision-making skills under pressure.

Responsibilities

• Coordinate on-site activations and events from planning to completion.
• Serve as on-site logistics lead for assigned events, ensuring all departments are prepared and event days run smoothly.
• Build and maintain event timelines, budgets, and vendor relationships in partnership with the Director of Events & Live Experiences.
• Bridge communication between the events, marketing, F&B, and operations teams.
• Uphold company policies and ensure consistency and safety across all event operations.

Skills

Event coordination

Vendor management

Communication

Timeline management

Leadership

Attention to detail

Organization

Google Apps

Ticketing platforms

Hospitality experience

Tools

TIXR

Audience Republic

BIT

Toast

Google Sheets

Google Docs

Google Slides

Gmail

Job description

Aviator Nation Dreamland in Malibu seeks an experienced Events Coordinator to lead on-site activations and private/community events from planning through execution. You will manage timelines, budgets, and vendors, coordinating with marketing, F&B, and operations to ensure seamless event days.

Responsibilities include vetting inquiries, producing run-of-show docs, directing event-day staff, and handling post-event reports.