On-Site Event Coordinator: Rentals & Client Relations

City-of-Beaumont,-Texas; Beaumont (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

The City of Beaumont seeks an organized and customer-focused Administrative/Event Coordinator to assist in facility rentals, negotiate contracts, and manage the events calendar. You will generate and maintain client files, including contracts, insurance, deposits, and riders, and coordinate lessee meetings.

This 100% on-site role requires strong communication, attention to detail, and the ability to work with city staff.

Qualifications

• High school diploma required; three years of experience in event planning, sales, marketing, or customer service.
• Knowledge of event planning, sales/marketing, and customer service techniques.
• Excellent organizational and communication skills; ability to work with staff and other city departments.

Responsibilities

• Assist in event facility rental and negotiate contracts per policies.
• Maintain events calendar and coordinate lessee meetings and post-event follow-up.
• Generate and maintain client files (contracts, insurance, deposits, riders, etc.).
• Answer multi-line telephone, greet visitors, and refer calls to proper personnel.

Skills

Organizational skills

Customer service

Event planning

Sales

Marketing

Communication

Education

High school diploma

Job description

The City of Beaumont seeks an organized and customer-focused Administrative/Event Coordinator to assist in facility rentals, negotiate contracts, and manage the events calendar. You will generate and maintain client files, including contracts, insurance, deposits, and riders, and coordinate lessee meetings.

This 100% on-site role requires strong communication, attention to detail, and the ability to work with city staff.