Event Administrator

City-of-Beaumont,-Texas; Beaumont (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

The City of Beaumont seeks an organized and customer-focused Administrative/Event Coordinator to assist in facility rentals, negotiate contracts, and manage the events calendar. You will generate and maintain client files, including contracts, insurance, deposits, and riders, and coordinate lessee meetings.

This 100% on-site role requires strong communication, attention to detail, and the ability to work with city staff.

Qualifications

• High school diploma required; three years of experience in event planning, sales, marketing, or customer service.
• Knowledge of event planning, sales/marketing, and customer service techniques.
• Excellent organizational and communication skills; ability to work with staff and other city departments.

Responsibilities

• Assist in event facility rental and negotiate contracts per policies.
• Maintain events calendar and coordinate lessee meetings and post-event follow-up.
• Generate and maintain client files (contracts, insurance, deposits, riders, etc.).
• Answer multi-line telephone, greet visitors, and refer calls to proper personnel.

Skills

Organizational skills

Customer service

Event planning

Sales

Marketing

Communication

Education

High school diploma

Job description

Essential Job Functions:

Assists in event facility rental; negotiates contracts with lessees in accordance with established policies and procedures; establishes and maintains events calendar; coordinates lessee meetings and post event follow-up. Generate and maintain client files that consist of various documents: contracts, insurance, deposits, riders, and other event related documents. Answers multi-line telephone; receives and screens visitors; refers telephone calls to appropriate personnel; performs a variety of administrative and clerical work of a specialized, confidential and complex nature; maintains frequent contact with clients. Monitor facility use during scheduled events.

Other Job Functions:

Performs other duties as required. Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.

Working Conditions:

This position requires 100% on-site work. Works varying schedules including nights, weekends, holidays, and split shifts. Subject to extreme noise, working indoors and outdoors.

Knowledge:

Knowledge of event planning; sales and marketing; and customer service techniques.

Skills/Abilities:

Excellent organizational and customer service skills; ability to work well with staff, and other city departments.

Physical Requirements:

Constantly sees, hears, sits, types, operates a PC and writes by hand; frequently files, sorts, twist body, pushes, pulls, lifts or carries objects weighing up to 25 lbs, stands, walks, operates a calculator, enters data and drives; infrequently kneels, cleans.

Education/Experience:

Graduation from high school with three (3) years of experience in event planning, sales, marketing, or customer service.

Other:

A valid Class C driver's license with a good driving record other state valid Driver's License equivalent to Texas Class C with a good driving record will be considered. Texas state law requires within 30 days of residency, you must possess a valid Texas driver's license; must have transportation. Applicant selected for hire will be subject to a background investigation and drug/alcohol screen test. The City of Beaumont provides equal employment opportunities (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, The City of Beaumont will provide reasonable accommodations for qualified individuals with disabilities. To request a reasonable accommodation or other assistance contact a Human Resources representative at [phone] or through RELAY Texas at 1-800-735-2989 or mail your request to P.O. Box 3827, Beaumont, Texas 77704. The City may consider all related education and/or experience in determining the applicant's minimum qualifications and starting salary.