On-Site Event & Conference Planner — Hospitality Pro

BENCHMARK; Stevenson (WA); On-site; USD 34,000 - 36,000; Full time

Job summary

Pyramid Global Hospitality's Skamania Lodge seeks an on-site Banquet/Conference Coordinator to manage events from lead to execution. You will coordinate with clients, planners, and operations to finalize details, ensure accurate BEOs, and handle billing queries.

Three years of related experience and strong MS Office skills are required; Delphi knowledge is a plus. This role focuses on on-site work Monday through Friday at our Pacific Northwest resort.

Qualifications

• A minimum of three years job-related experience.
• Strong working knowledge of MS Office.
• Familiarity with Delphi preferred.

Responsibilities

• Manages assigned events with introductory calls, periodic follow-up with clients through the planning phase, coordination of details, and completion of accurate Banquet Event Orders on a timely basis.
• Communicates all changes on Banquet Event Orders to affected operational departments.
• Personally meets meeting planners upon arrival to finalize arrangements and orient the client to the facility and staff.
• Introduces planner to the operations team.
• Ensures billing is correct before sending to client.
• Handles client billing questions efficiently and expediently.
• Processes vendor invoices for payment.
• Completes follow-up correspondence to clients and vendors as needed.
• Attends BEO, pick-up, and team meetings.
• Conducts planning tours of the property to clients and outside vendors.

Skills

MS Office

Delphi

Interpersonal skills

Time management

Organization

On-site coordination

Communication

Job description

Pyramid Global Hospitality's Skamania Lodge seeks an on-site Banquet/Conference Coordinator to manage events from lead to execution. You will coordinate with clients, planners, and operations to finalize details, ensure accurate BEOs, and handle billing queries.

Three years of related experience and strong MS Office skills are required; Delphi knowledge is a plus. This role focuses on on-site work Monday through Friday at our Pacific Northwest resort.