On-Site Energy Operations Coordinator

envelopgroup; Indianapolis (IN); On-site; USD 52,000 - 75,000; Full time

Job summary

Envelop Group, including PSG Energy Group, seeks a Sales and Operations Coordinator to provide administrative and project support in our Indianapolis office. The role focuses on keeping operations on track, coordinating meetings, documenting requirements, and supporting client interactions to drive energy savings projects.

You will manage schedules, assist with proposals, monitor subcontractor progress, and help with licenses and reporting.

Qualifications

• 5+ years of professional experience in an office setting.
• 2+ years of experience supporting sales and operations.
• Strong follow-through, attention to detail, and time management skills.
• Confident, clear, and timely written and verbal communication skills.
• Familiarity with MS Office, Acumatica, CRM tools and related technology.

Responsibilities

• Perform administrative and office coordination tasks such as preparing presentations, proposals, and meeting documentation, ordering project-related office supplies, managing travel, creating agendas, and maintaining accurate records.
• Attend and record project meetings and follow-up with appropriate departments with up-to-date, project related documentation and requirements.
• Assist with compiling project closeout documentation including data sheets, warranty information, etc. in a timely manner.
• Assist with monitoring, tracking, and obtaining ongoing subcontractor executions, pay applications, proper supporting documentation, and completion certifications.
• Provide support with filing and maintaining renewals of annual software licenses, memberships, state contractor business applications and annual reports.
• Build and maintain positive relationships with existing and prospective clients (via email, phone, and in-person correspondence) to gain intelligence for leads.
• Monitor news/publications for business development purposes.
• Assist with tracking opportunities through business development pipeline, and update business development tracking applications (CRM) and reports.
• Assist with preparation of award nominations, grant opportunities or other incentive documentation applicable to existing or prospective clients.
• Assist with new client vetting including checking for available state/federal incentives, utility bill analysis, etc.
• Other duties as assigned.

Skills

Organization

Communication

Team collaboration

Adaptability

Project coordination

Attention to detail

Time management

Problem solving

Learning mindset

Education

High school diploma

Associate's degree preferred

Tools

MS Office

Acumatica

CRM software

Microsoft Teams

Job description

Envelop Group, including PSG Energy Group, seeks a Sales and Operations Coordinator to provide administrative and project support in our Indianapolis office. The role focuses on keeping operations on track, coordinating meetings, documenting requirements, and supporting client interactions to drive energy savings projects.

You will manage schedules, assist with proposals, monitor subcontractor progress, and help with licenses and reporting.