On-Site Creative Production Coordinator

Havenly Brands (Havenly, Interior Define, Burrow, The Citizenry, The Inside, and St. Frank); New York (NY); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Generous PTO

Volunteer days off

Health benefits

401(k) with company match

Paid parental leave

Free design services

Furniture discounts

Merchandise credits

Job summary

Havenly Brands is hiring a Creative Production Coordinator to support our creative production team. You’ll manage shoots, studio operations and campaigns across Havenly, Interior Define, The Citizenry, Burrow, The Inside and St. Frank.

This on-site role requires 1–3 years in production or creative operations, superb organization, and the ability to juggle multiple projects in a fast-paced environment. Location is on-site in New York, NY or Denver, CO, with full-time benefits.

Qualifications

• 1–3 years in production, studio, marketing or creative operations.
• Experience supporting photo/video production, coordinating logistics, vendors, talent.
• Exceptional organizational skills—able to manage multiple tasks with precision.
• Strong project management; manage timelines and competing priorities.
• Familiar with Google Workspace and project-management tools.
• Ambition to grow and collaborate across teams.

Responsibilities

• Coordinate logistics for photo and video shoots, including preparing call sheets, schedules, permits, COIs, contracts and other production materials.
• Support on-set operations for photo and video productions, coordinating talent, crew, products, props, wardrobe, equipment and other production needs to keep shoots running smoothly and on schedule.
• Manage incoming and outgoing product samples, props and creative assets, including tracking, labeling, organizing and ensuring everything is shoot-ready.
• Support the creative studio’s day-to-day operations, helping keep the space organized, inspiring and functioning efficiently.
• Coordinate with photographers, stylists, set designers, models, vendors and other partners to ensure production details are aligned and needs are met.
• Coordinate with offshore partners and sourcing teams as needed to support production needs, track requests and ensure products, props and other assets are sourced and delivered according to project requirements.
• Serve as a key point of contact across creative, marketing, merchandising and product teams to keep production logistics, timelines and deliverables on track.
• Manage project timelines, next steps and action items across creative productions, proactively communicating updates, risks and outstanding needs.
• Maintain production workflows, documentation, status tracking and other tools that keep creative projects organized and moving forward.
• Track and document production budgets and spend, including estimates, invoices and project expenses.
• Manage post-production asset organization and delivery, ensuring final assets follow established SOPs, naming conventions and folder structures.
• Maintain accurate asset libraries and ensure final deliverables are properly organized, documented and accessible to internal teams.
• Support and improve production processes as the team grows, identifying opportunities to make workflows more efficient and productions more organized — including exploring AI-powered tools and automation to streamline repetitive coordination work.

Skills

Organizational skills

Project management

Google Workspace

Asana

Airtable

Collaboration

Fast-paced

Ownership

Proactive

Tools

Asana

Airtable

Google Workspace

Job description

Havenly Brands is hiring a Creative Production Coordinator to support our creative production team. You’ll manage shoots, studio operations and campaigns across Havenly, Interior Define, The Citizenry, Burrow, The Inside and St. Frank.

This on-site role requires 1–3 years in production or creative operations, superb organization, and the ability to juggle multiple projects in a fast-paced environment. Location is on-site in New York, NY or Denver, CO, with full-time benefits.