On-Site Convenings Program Coordinator (Grant-Funded)

Duke Careers; Durham (NC); On-site; USD 45,661 - 73,140; Full time

Job summary

Duke University’s Forum for Congregational Life seeks a detail-oriented Program Coordinator to manage multiple grant-funded programs and events at Duke Divinity School.

You will coordinate registrations, travel, budgets, and vendor management, delivering exceptional participant experiences while supporting program goals with strong project management and communication skills. This on-site role requires collaboration across Duke divisions and external partners.

Qualifications

• Bachelor's degree required or equivalent experience.
• At least 1 year of program administration, coordination, or events experience.
• Equivalent combination of education and experience considered.

Responsibilities

• Coordinate multiple programs, events, and timelines with internal and external stakeholders.
• Manage event registrations, participant communications, schedules, and on-site logistics.
• Coordinate travel, lodging, and hospitality for participants and guests.
• Develop and distribute program communications and marketing materials.
• Maintain databases, registration systems, and program documentation for accuracy.
• Support budgeting, expenditures, and financial reporting.
• Foster relationships with vendors, partners, and Lilly Endowment grantees.
• Assist leadership with project timelines and program evaluation.

Skills

Analytical skills

Communication

Project management

Budget administration

Vendor management

CRM systems

Registration platforms

Education

Bachelor's degree

Tools

CRM systems

Registration platforms

Databases

Microsoft Office

Airtable

Canva

SAP

Job description

Duke University’s Forum for Congregational Life seeks a detail-oriented Program Coordinator to manage multiple grant-funded programs and events at Duke Divinity School.

You will coordinate registrations, travel, budgets, and vendor management, delivering exceptional participant experiences while supporting program goals with strong project management and communication skills. This on-site role requires collaboration across Duke divisions and external partners.