On-Site Contracts Assistant — Public Procurement & Bids

Northwell Health; New York (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

FlexStaff is seeking a temporary Assistant Contracts Administrator for a 5-month project based in Stony Brook, NY. This on-site role supports contract review, bidding, and administration for university-related goods and services.

You will help drafting and processing RFx events, maintain documentation, and ensure compliance with state and SUNY procurement rules. Schedule is M-F 8:30am-5:00pm; candidates within a commutable distance will be contacted.

Qualifications

• Bachelor's degree in a related field is required.
• Minimum two years of professional procurement, support and experience.
• Experience with bidding, reviewing, and drafting supplier contracts.
• Certified purchasing or supply chain credentials preferred.
• Proficiency with Jaggaer or similar procure-to-pay systems.
• Experience with NYS agency or higher education procurement.
• Experience with public bids for Construction, A/E, and Facilities Service contracts.

Responsibilities

• Support Contract Officers in review, development, and drafting of complex contracts and purchase orders.
• Assist RFx/bid events: RFPs, IFBs, RFQs in accordance with procurement laws.
• Report on cost savings and support documentation for contracts and bidding.
• Provide administrative support for contractual and bidding transactions and document retention.
• Enter contracts and supporting documentation into the Contracts database.
• Ensure compliance with Federal, NYS SUNY, and University procurement rules.

Skills

Procurement experience

Office suite proficiency

Bid/contract support

Purchasing credentials

Jaggaer proficiency

NY procurement familiarity

Education

Bachelor's Degree

Tools

Jaggaer

Job description

FlexStaff is seeking a temporary Assistant Contracts Administrator for a 5-month project based in Stony Brook, NY. This on-site role supports contract review, bidding, and administration for university-related goods and services.

You will help drafting and processing RFx events, maintain documentation, and ensure compliance with state and SUNY procurement rules. Schedule is M-F 8:30am-5:00pm; candidates within a commutable distance will be contacted.