Assistant Purchasing Administrator

Northwell Health; New York (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

FlexStaff is seeking a temporary Assistant Contracts Administrator for a 5-month project based in Stony Brook, NY. This on-site role supports contract review, bidding, and administration for university-related goods and services.

You will help drafting and processing RFx events, maintain documentation, and ensure compliance with state and SUNY procurement rules. Schedule is M-F 8:30am-5:00pm; candidates within a commutable distance will be contacted.

Qualifications

• Bachelor's degree in a related field is required.
• Minimum two years of professional procurement, support and experience.
• Experience with bidding, reviewing, and drafting supplier contracts.
• Certified purchasing or supply chain credentials preferred.
• Proficiency with Jaggaer or similar procure-to-pay systems.
• Experience with NYS agency or higher education procurement.
• Experience with public bids for Construction, A/E, and Facilities Service contracts.

Responsibilities

• Support Contract Officers in review, development, and drafting of complex contracts and purchase orders.
• Assist RFx/bid events: RFPs, IFBs, RFQs in accordance with procurement laws.
• Report on cost savings and support documentation for contracts and bidding.
• Provide administrative support for contractual and bidding transactions and document retention.
• Enter contracts and supporting documentation into the Contracts database.
• Ensure compliance with Federal, NYS SUNY, and University procurement rules.

Skills

Procurement experience

Office suite proficiency

Bid/contract support

Purchasing credentials

Jaggaer proficiency

NY procurement familiarity

Education

Bachelor's Degree

Tools

Jaggaer

Job description

FlexStaff is hiring a temporary Assistant Contracts Administrator for a 5 month project. This role will be based in Stony Brook and it will be 100% on site. The schedule will be M-F 8:30am-5:00pm. Qualified candidates that live within a commutable distance will be contacted.

Qualifications

• Bachelor's Degree
• Two (2) years of progressively responsible professional procurement, support and experience. Experience with Microsoft Office and/or Google Workspace.
• Experience showing support and assistance for bidding, reviewing, and drafting supplier contracts.
• Certified purchasing or supply chain management credentials.
• Proficiency with Jaggaer or other procure-to-pay systems.
• Experience in New York State agency or higher education procurement.
• Experience with public bids for Construction, A/E, and Facilities Service contracts-related purchasing.

Key Responsibilities

Purchasing & Contract Support

• Support the Contract Officers with review, development, and drafting of complex contracts, agreements, purchase orders, and change orders for university required/related goods, equipment and services, including the assistance of bid specifications in accordance with applicable State & University purchasing laws, procedures, and guidelines.
• Assist the contract officers RFx/bid events; RFP (Request for Proposal), IFB (Invitation for Bid), RFQ (Request for Qualifications) in accordance with applicable purchasing laws, procedures, and guidelines.
• Assist the contract officers to report on Cost Savings, via either cost reductions or cost avoidances, to the University per the stated annual objective.
• Provide all administrative support work for contractual and bidding transactions. This includes the collection and document retention of all exhibits, insurance, and required forms for the State and Research Foundation.
• Assist with entering contracts and supporting documentation in the Contracts database in a timely manner.
• Assist to ensure compliance with all Federal, New York State, SUNY, Research Foundation, and University rules, regulations, and guidelines related to the procurement of goods and services.

Data Analytics

• Support efforts to compile accurate and timely metrics, upload all procurement-related data promptly.
• Analyze supplier data (including spending, usage, and performance), market data, and industry trends to determine appropriate category and sourcing strategies. Utilize the analysis to identify initiatives to improve purchasing efficiency, save costs and reduce supply risk.

*Additional Salary Detail

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).