On-Site Construction Admin & Coordinator

National Association of Women in Construction; Los Angeles, Northern (CA, KY); Hybrid; USD 37,000 - 55,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Generous paid time off and holidays

Retirement savings plan and related福利

Job summary

Flad Architects, in partnership with UCLA, seeks an On-site Construction Administrative Assistant for the Westside Pavilion project in Los Angeles. The role is on UCLA job site, Monday–Friday, extending through Summer 2028.

Responsibilities include coordinating communications among teams, preparing reports, managing project files, and scheduling site visits. Requires strong communication, organization, and ability to lift 50 lbs, with a background in construction terminology.

Qualifications

• Minimum of two years of relevant work experience.
• Knowledge of architectural, engineering, and construction terminology.
• Ability to lift ~50 lbs.
• Excellent written and verbal communication skills.
• Strong organizational and interpersonal skills; ability to handle shifting priorities.

Responsibilities

• Serve as the primary point of contact for coordinating office communication among client, architectural, engineering, and contractor teams.
• Create, format, and distribute correspondence, memoranda, and project documentation.
• Maintain and file contract-related items and project files.
• Coordinate and schedule site visits, meetings, and tours; process visitor access and onboarding.
• Support project management and documentation; track updates and document control processes.
• Coordinate safety training with contractor and safety team; maintain related documentation.
• Assist in tracking submittals, RFIs, and other project documentation with project team.

Skills

Communication

Organization

Team collaboration

Attention to detail

Education

Associate's degree or higher

Administrative Assistant program preferred

Tools

Microsoft Word

Excel

Adobe Acrobat

Procore

Constructware

Job description

Flad Architects, in partnership with UCLA, seeks an On-site Construction Administrative Assistant for the Westside Pavilion project in Los Angeles. The role is on UCLA job site, Monday–Friday, extending through Summer 2028.

Responsibilities include coordinating communications among teams, preparing reports, managing project files, and scheduling site visits. Requires strong communication, organization, and ability to lift 50 lbs, with a background in construction terminology.