On-site Commercial Admin & Front Desk Specialist

Select Painting LLC; Harrisburg (SD); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Simple IRA

Paid Time Off

Paid Holidays

Job summary

Select Painting LLC in Harrisburg, SD, seeks a Commercial Administrative Coordinator to support the Commercial Division by keeping project information accurate and up to date. You will work closely with Project Managers, estimators, and Finance to manage day-to-day administrative tasks throughout project lifecycles.

This role also serves as the primary front desk receptionist and provides general office support, with duties including billing-related documentation and collaboration across

Qualifications

• High school diploma or equivalent.
• Administrative or office experience preferred.
• Experience in commercial construction or related industry a plus.

Responsibilities

• Provide administrative support for the commercial bidding process and track opportunities.
• Set up and maintain commercial project information across tracking systems, CRM, drives, and portals.
• Create and maintain commercial project files and documentation.
• Assist with gathering information for commercial billing including percent complete and change orders.
• Monitor deadlines and follow up with project managers for outstanding items or approvals.
• Prepare and submit commercial pay applications after Finance review and approval.
• Assist with project closeout documentation.
• Greet visitors and provide front desk support; handle general office needs.
• Provide backup for incoming calls and other duties as assigned.

Skills

Customer service

Microsoft Office

Google Workspace

CRM software

Billing systems

Multitasking

Communication

Education

High school diploma or equivalent

Tools

CRM software

Billing portals

Job description

Select Painting LLC in Harrisburg, SD, seeks a Commercial Administrative Coordinator to support the Commercial Division by keeping project information accurate and up to date. You will work closely with Project Managers, estimators, and Finance to manage day-to-day administrative tasks throughout project lifecycles.

This role also serves as the primary front desk receptionist and provides general office support, with duties including billing-related documentation and collaboration across