On-Site Bid Administrator & Proposal Coordinator

Hinterland-Group; Town of Florida (NY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Hinterland-Group in New York, Town of Florida, seeks a highly organized Bid Assistant to support bid proposals and ensure licensing and permitting compliance. You will review bid documents, extract data into spreadsheets, assist with bid preparation, and track renewals of permits and licenses.

This in-person role requires proactivity, thoroughness and the ability to manage multiple tasks under deadlines. The role emphasizes coordination with internal teams to complete bid materials and timely

Qualifications

• Experience in administrative support, construction bidding and permitting.
• Proficient in Microsoft Excel, Word and Adobe Acrobat.
• Strong attention to detail and ability to follow complex instructions.

Responsibilities

• Review and interpret bid invitations, RFPs, RFQs and related documents.
• Extract key information and organize into a tracking spreadsheet.
• Assist in gathering required documents.
• Coordinate with internal teams to ensure timely completion of bid materials.
• Help submit bid packages.

Skills

Administrative support

Bid management

Permitting

Microsoft Excel

Microsoft Word

Attention to detail

Time management

Organizational skills

Deadline driven

Tools

Adobe Acrobat

Job description

Hinterland-Group in New York, Town of Florida, seeks a highly organized Bid Assistant to support bid proposals and ensure licensing and permitting compliance. You will review bid documents, extract data into spreadsheets, assist with bid preparation, and track renewals of permits and licenses.

This in-person role requires proactivity, thoroughness and the ability to manage multiple tasks under deadlines. The role emphasizes coordination with internal teams to complete bid materials and timely